Sequim School District No. 323
“All Students Will Experience Success”
Telephone: (360) 582-3260, FAX: (360) 683-6303, www.sequim.k12.wa.us
CALL MEETING TO ORDER (REF. POLICY 1400)/ PLEDGE OF ALLEGIANCE (REF. POLICY 1420)
President Bev Horan called the Regular Meeting to Order at 6:00pm with all Board Members and Student Board Representatives present. The Pledge of Allegiance was conducted.
Beverly Horan, President Jack Walsh, Citizen
Heather Jeffers, Vice-President Jim Stoffer, Citizen
Walter Johnson, Director Linda DeIvernois, Citizen
John Bridge, Director Doug DeIvernois, Citizen
Michael Howe, Director William Seabolt, Citizen
Ben Hughes, Student Board Representative Tom Kelly, Citizen
Kaylee Gumm, Student Board Representative Kate Woodin, League of Women Voters
Myron Tetrude, Sequim School District
Gary Neal, Superintendent
Marilyn Walsh, Secretary
Director Bridge moved to convene in Executive Session as per RCW 42.30.110(g) for approximately 10 minutes, to evaluate the qualifications of an applicant for public employment, with action anticipated. Director Johnson seconded. Vote taken; motion carried.
APPROVAL OF MINUTES
Director Johnson moved to approve the minutes from the October 19, 2015 Regular Board Meeting, and the October 26, 2015 Executive Session Special Board Meeting, as presented. Director Bridge seconded. Vote taken; motion carried.
CHANGES/ADDITIONS AND APPROVAL OF THE AGENDA (REF. POLICY 1420)
Director Bridge moved to approve the agenda as printed. Director Johnson seconded. Vote taken; motion carried.
STUDENT BOARD REPRESENTATIVE COMMUNICATION & STUDENT RECOGNITION
· Student Board Representative Kaylee Gumm reported that Olympic Peninsula Academy recently held parent-teacher conferences, their Autumn Fest Celebration and a Talent Show. All were successful and well-attended. Greywolf Elementary also conducted parent-teacher conferences and had over 90% participation! Over 2,000 student recognition certificates were given out to students following the first student recognition assembly of the year. E.T. The Extra-Terrestrial will be shown on November 3 for Greywolf’s Family Movie Night.
· Student Board Representative Ben Hughes reported that the High School also participated in parent-teacher conferences. Over 3,000 pounds of food was collected for the Boo Food Drive, a new record. There is a blood Drive on November 3 and both cross-country and volleyball are in post-season play. Sequim Middle School sports just wrapped up and their cross-country teams came in first and second in league. There will be a Veteran’s Day Assembly on Tuesday, November 10 and Fine Arts Night on Thursday, November 5.
PUBLIC COMMENTS - This time is set aside for receiving both written and oral communication from those in attendance who wish to speak any item. The Board thanks you for your comments and will take into consideration what you have shared when making decisions about this topic. (Ref. Policy 1430, 4220 and 4220P)
No one from the audience wished to comment at this time.
BOARD COMMUNICATION AND OTHER ITEMS
· Director Howe encouraged everyone to please vote.
· President Horan informed the board that Procedure 1620P, which lists the Sequim school District School Board Protocols for 2015-2016, is included in the file for board signatures following the meeting.
· President Horan and Superintendent Neal attended the WSSDA Regional Fall Meeting that was held on October 24 at the Skills Center in Port Angeles. Many timely topics were discussed and President Horan felt that it was a very worthwhile meeting.
CONSENT AGENDA – REQUEST BOARD APPROVAL:
Any item may be moved to New Business at the request of any Board member.
a. General Fund Vouchers No. 184707 thru No. 184770 in the total amount of $215,243.65.
b. ASB Fund Vouchers No. 10257 thru No. 10275 in the total amount of $12,623.77.
c. Payroll for the month of October, 2015 in the total amount $2,048,280.65.
d. Personnel - Employment with the District will be conditional upon the district’s receipt of a criminal conviction history record that is clear of any convictions, adjudications, protective orders, final decisions, or criminal charges in accordance with Washington State law and conditional upon receipt of a sexual Misconduct Disclosure Form from prior Washington State employer(s), where employment was in a school setting, indicating that no sexual, verbal or physical misconduct materials were found in the records of such employer(s) pursuant to RCW 28A.400 and WAC 180-87-080.
1) Accept Letter of Resignation from Olympic Peninsula Academy Learning Coach Cecilia Buhrer, effective September 1, 2015 as presented.
2) Offer classified High School Registrar position to Sierra Brittel, for the 2015-2016 school year, as presented.
3) Accept Letter of Resignation from classified Groundskeeper Samuel Thomas Stumbaugh, effective December 28, 2015 for the purposes of retirement.
e. Approve Contract for Services between Sequim School District and Margaret Ahlgren, to provide services to students as a Birth-3 Child Development Coordinator for the 2015-2016 school year, as presented.
f. Approve Contract for Services between Sequim School District #323 and Judy Price, to serve as a hearing officer, when requested by the Superintendent, in the appeal of student disciplinary actions, for the 2015-2016 school year, as presented.
g. Approve Inter-Agency Agreement between Educational Service District No. 112 (Construction Services Group) and Sequim School District for the purpose of K-3 Class Size Reduction Grant Program Assistance, as presented.
Director Johnson moved to approve the Consent Agenda as presented. Director Bridge seconded. Discussion followed. Director Howe asked that Item ‘g’ be moved to New Business.
Director Howe moved to approve the Consent Agenda as amended. Director Bridge seconded. Vote taken; motion carried.
Director Howe moved to remove the “Interim” from Superintendent Gary Neal’s title and offer the position of Superintendent of Sequim School District to Mr. Gary Neal. Vice-President Jeffers seconded. Discussion followed. A roll call vote was conducted. Director Howe voted aye; Director Bridge voted aye; Director Johnson voted aye; Vice-President Jeffers voted aye; President Horan voted aye; motion carried.
a. Director Johnson moved to approve the Memorandum of Agreement between Sequim School District #323 and Olympic Peninsula YMCA, to provide support in the amount of $5,000 for the purpose of conducting a market feasibility survey for consideration in evaluating the possibility of running the Sequim Aquatic Recreation Center (SARC), as presented. Director Bridge seconded. Discussion followed. Vote taken; Directors Bridge, Johnson, Jeffers and Horan voted aye; Director Howe voted nay. Motion carried.
b. Director Johnson moved to approve Policy #0100 – Commitment to Planning at first reading. Director Bridge seconded. Discussion followed. Director Johnson moved to table Policy #0100 – Commitment to Planning until December, when the new Directors are seated. Vice-President Jeffers seconded. Vote taken; motion carried.
· Superintendent Gary Neal reported that he and several of our school counselors will be attending a School Safety and Security workshop, which will be held on Port Angeles on November 3.
· On Thursday, November 5, Superintendent Neal and two of our high school science teachers will be attending a Science, Technology, Engineering, Math forum at the Gates Foundation entitled “Inquiring Minds”.
FOR YOUR INFORMATION
President Horan drew board members’ attention to:
a. Upcoming Board Meetings, etc.
o November 16 – 5:30pm Reception for Outgoing Board Members / 6:00pm Regular School Board Meeting
o November 19-22 – WSSDA Annual Conference in Bellevue, WA
o December 7 – 6pm Regular Board Meeting and Swearing In of New Board Members
b. Other Events of Interest
o November 3 – Election
FOR THE GOOD OF THE ORDER
President Horan commented on the schools’ upcoming Veteran’s Day assemblies and encouraged board members to attend, if they could.
At 6:59pm Director Johnson moved to adjourn the Regular Meeting. Vice-President Jeffers seconded. Vote taken; motion carried.