Sequim School District No. 323
“Inspire and Achieve”
503 North Sequim Avenue, Sequim, WA 98382
Telephone: (360) 582-3260, FAX: (360) 683-6303, www.sequim.k12.wa.us
Monday, December 7, 2015 ~ 6 PM Regular Board Meeting
CALL MEETING TO ORDER (REF. POLICY1400)/PLEDGE OF ALLEGIANCE (REF. POLICY 1420)
President Beverly Horan called the Regular Meeting to order at 6:00pm with all Board Members and Student Board Representatives present. Community member Cathie Osborne led the Pledge of Allegiance.
PRESENT – A sign-in sheet was provided and those who wished to sign in are listed below:
Beverly Horan, President Jack Walsh, Citizen
Michael Howe, Director John White, Citizen
Robin Henrikson, Director Dave Hasenpflug, Helen Haller Elementary
James Stoffer, Director Kim Rosales
Heather Short, Director Brandino Gibson, Citizens for Sequim Schools
Ben Hughes, Student Board Representative Eric Lewis, Olympic Medical Center
Kaylee Gumm, Student Board Representative Dave Schreffler
Sheena Younger, Citizens for Sequim Schools
Gary Neal, Superintendent Brian Kuh, Helen Haller Elementary
Marilyn Walsh, Secretary Linda DeIvernois, Citizen
Doug DeIvernois, Citizen
Brian Berg, Sequim Education Association
Colleen Robinson, Citizens for Sequim Schools
Dede Bessey, Greywolf PTA
Robert Streett, OPA and SHS
Jason Morgan, Helen Haller Elementary
Kammah Morgan, Helen Haller Elementary
Candi Hayden, Helen Haller Elementary and SHS
Cody Bell, Sequim High School student
Linsay Rapelje, Sequim High School teacher
Allison & Jim Lemons
Donna Hudson, Greywolf Elementary
Trayce Norman, District Office
John McAndie, District Office
Jeff Gossage, Transportation
Ione and Stu Marcy, Helen Haller Elementary
Michael Dashiell, Sequim Gazette
Cathie Osborne, Citizen
David Updike, Parent and District Psychologist
Jennifer VanDeWege, Sequim High School
Patra Boots, District Office
Jodi Minker, Citizens for Sequim Schools
Kevin James, Citizens for Sequim Schools
Rebecca Bratsman, Greywolf Elementary PTA
APPROVAL OF MINUTES (REF POLICY 1440)
Director Howe moved to approve the minutes from the November 16, 2015 Regular Board Meeting, as presented. Director Stoffer seconded. Discussion followed. Vote taken; motion carried.
OATH OF OFFICE (REF. POLICY 1111)
President Horan administered the Oath of Office for Superintendent Gary Neal. Superintendent Gary Neal administered the Oath of Office for Directors Stoffer, Short and Henrikson and reaffirmation of Oath of Office for Directors Horan and Howe.
BOARD REORGANIZATION (REF POLICY 1111 and 1210).
President Horan called for nominations for Board President. Director Short nominated Director Horan. Director Howe seconded. President Horan called for any additional nominations for Board President. Hearing none, President Horan called again for any additional nominations for Board President. Hearing none, roll call voting commenced. Directors Short, Howe, Stoffer and Henrikson voted Yes for Director Horan for Board President. Director Horan accepted the position of Board President.
President Horan called for nominations for Board Vice-President. Director Stoffer nominated Director Henrikson. Director Short seconded. President Horan called for any additional nominations for Board Vice-President. Hearing none, President Horan called again for any additional nominations for Board Vice-President. Hearing none, roll call voting commenced. Directors Short, Howe, Stoffer and Horan voted Yes for Director Henrikson for Board Vice-President. Director Henrikson accepted the position of Board Vice-President.
President Horan called for nominations for the remainder of the term of Legislative Representative. Vice-President Henrikson nominated Director Stoffer. Director Short seconded. President Horan called for any additional nominations for Legislative Representative. Hearing none, President Horan called again for any additional nominations for Legislative Representative. Hearing none, roll call voting commenced. Directors Short, Howe, Henrikson and Horan voted Yes for Director Stoffer for Legislative Representative. Director Stoffer accepted the position of Legislative Representative.
CHANGES/ADDITIONS AND APPROVAL OF THE AGENDA (REF.POLICY 1420)
Director Howe moved to approve the agenda as printed. Director Stoffer seconded. Vote taken; motion carried.
STUDENT BOARD REPRESENTATIVE COMMUNICATION & STUDENT RECOGNITION
Student Board Representative Kaylee Gumm reported that Helen Haller Elementary recently participated in a number of successful fundraisers. 100 stockings are being prepared for needy students and an additional section of second grade has been opened, due to very large class sizes. Greywolf Elementary is conducting a food drive. Many fourth grade students made ornaments for the City of Sequim Holiday tree. Olympic Peninsula Academy is looking forward to their Winter Festival on December 11. They exited their audit with excellent results.
PUBLIC COMMENTS - This time is set aside for receiving both written and oral communication from those in attendance who wish to speak, for up to three minutes, on any item. (Ref. Policy 1430, 4220and 4220P). The board thanks you for your comments and will take into consideration what you have shared when making decisions regarding this topic.
BOARD COMMUNICATION AND OTHER ITEMS
Board Members recently attended a Washington State School Directors’ Association conference. Each director gave a short synopsis of one of their most interesting workshops:
Director Short enjoyed hearing about an innovative program in the Bellevue School District called “Problem-Based Learning”.
Director Stoffer attended sessions that talked about Legislative priorities.
Vice-President Henrikson attended workshops on using a board planning calendar, looking at the effects of poverty on student achievement and strategies to build effective board work/study sessions.
Director Howe attended workshops addressing harassment, intimidation and bullying.
President Horan attended a workshop on the 24 credit graduation requirement.
CONSENT AGENDA – REQUEST BOARD APPROVAL (REF. POLICY 1420): Any item may be moved to New Business with a motion from any Board member.
a. General Fund Vouchers No. 184913 thru No. 184940 in the total amount of $16,189.95; and No. 184941 thru No. 184941 in the total amount of $27.91; and No. 184942 thru No. 185035 in the total amount of $151,577.74.
c. Capital Projects Vouchers No. 2592 thru No. 2592 in the total amount of $122.72.
d. November payroll in the total amount of $2,051,713.34.
e. Personnel – Employment with the District will be conditional upon the district’s receipt of a criminal conviction history record that is clear of any convictions, adjudications, protective orders, final decisions, or criminal charges in accordance with Washington State law and conditional upon receipt of a sexual Misconduct Disclosure Form from prior Washington State employer(s), where employment was in a school setting, indicating that no sexual, verbal or physical misconduct materials were found in the records of such employer(s) pursuant to RCW 28A.400and WAC 180-87-080.
1) Accept Letter of Resignation from Anita Morris, Olympic Peninsula Academy Learning Coach, effective December 31, 2015, as presented.
2) Accept Letter of Resignation from Robin Fling, Bus Driver, effective January 2, 2016 as presented.
3) Offer Kindergarten Paraeducator position to Stephanie Doran, for the 2015-2016 school year, as presented.
f. Approve Contract for Services between Sequim School District and Family Healing Center Corporation to provide services to Helen Haller’s Title I Parent Program for the 2015-2016 school year, as presented.
Director Howe moved to approve the Consent Agenda items ‘a’ thru ‘f’ as presented. Director Short seconded. Vote taken; motion carried.
There was none at this time.
Policy #0100 – Commitment to Planning was introduced to the board. A district planning process can vary from district to district but usually shares some common elements, which are identified in the 0000 series. Classified Discretionary. Discussion followed. This policy will be presented for first reading at the December 21, 2015 Regular Board Meeting.
Policy #2020 – Curriculum Development and Adoption of Instructional Materials was introduced to the board. The updated policy/procedure, retitled Course Design, Selection and Adoption of Instructional Materials, recognizes that curriculum is now the state standards. The focus has shifted from curriculum design to selection of instructional materials and course design to support the standards. Classified Essential. Discussion followed. This policy will be presented for first reading at the December 21, 2015 Regular Board Meeting.
Brian Lewis, Executive Director of Business and Operations, presented updated costs and information for putting the bond proposal on the February ballot. Discussion followed. Director Howe moved to approve Resolution 03-2015/2016 Sequim School District Bond Election Resolution February 2016 as presented. Director Short seconded. Discussion followed. Vote taken; motion carried.
a. Jeff Gossage, Director of Transportation, explained the district’s plan in the event of Inclement Weather. Discussion followed.
b. Dr. Ann Renker, Assistant Superintendent of Teaching and Learning, showed the board how to access Indistar, an online program to track school improvement plans. Discussion followed. Dr. Renker will return at another meeting to answer any questions the board may have after exploring the data in the program.
c. Donna Hudson, Greywolf Elementary Principal, gave an overview of the Greywolf Elementary School Improvement Plan in Indistar. Discussion followed.
d. Russ Lodge, Helen Haller Elementary Principal, gave an overview of the Helen Haller Elementary School Improvement Plan in Indistar. Discussion followed.
FOR THE GOOD OF THE ORDER
There were no comments to add at this time.
FOR YOUR INFORMATION
President Horan drew board members’ attention to:
a. Upcoming Board Meetings, etc.
December 10 – 7am Sequim High School Leadership Class Meeting Invitation
December 21 – 6pm Regular Board Meeting
January 4 – 6pm Regular Board Meeting
January 19 – 6pm Regular Board Meeting
b. Holiday Concerts and Special Events
Saturday, December 5 ~ First Teacher Santa Breakfast @ Sequim Middle School
Wednesday, December 9 ~ Middle School Band Concert @ SMS gym
Tuesday, December 15 ~ Middle School Choir Concert @ SMS cafeteria
Wednesday, December 16 ~ High School Choir Concert
Thursday, December 17 ~ High School Band Concert
Monday, December 21 thru Tuesday, December 22 – District Office OPEN from 8:30am to 3:00pm
Wednesday, December 23 thru Friday, December 25 – District Office CLOSED
Monday, December 28 thru Wednesday, December 30 – District Office OPEN from 8:30am to 3:00pm
Thursday, December 31 and Friday, January 1 –District Office CLOSED
c. Enrollment for the month of December, 2015
d. Free & Reduced lunch percentages for month of December
At 9:13pm Director Stoffer moved to adjourn the Regular Meeting. Vice-President Henrikson seconded. Vote taken; motion carried.