Sequim School District No. 323
“Inspire and Achieve”
Telephone: (360) 582-3260, FAX: (360) 683-6303, www.sequim.k12.wa.us
Monday, February 1, 2016 -- 6:00pm Regular Board Meeting
CALL MEETING TO ORDER (REF. POLICY 1400)/PLEDGE OF ALLEGIANCE (REF. POLICY 1420)
President Bev Horan called to order the Regular Board Meeting at 6:00pm with all Board Members and Student Board Representatives present, excepting Student Board Representative Kaylee Gumm, who was excused. The Pledge of Allegiance was conducted.
PRESENT – A Sign-in sheet was provided and those who wished to sign in are listed below:
Beverly Horan, President Jack Walsh, Citizen
Robin Henrikson, Vice-President Tom Kelly, Transportation
Michael Howe, Director Trayce Norman, District Office
Heather Short, Director M. Patsene Dashiell, District Office
James Stoffer, Director Lilli Hardesty, OPA
Ben Hughes, Student Board Representative Brian Berg, SEA
Alana Linderoth, Sequim Gazette
Ann Renker, Assistant Superintendent David Updike, SEA
Of Teaching and Learning Linsay Rapelje, SEA
Brian Lewis, Executive Director
Of Business and Operations
Gary Neal, Superintendent
Marilyn Walsh, Administrative Assistant
APPROVAL OF MINUTES
Vice-President Robin Henrikson moved to approve the minutes from the January 19, 2016 Workshop and Regular Board Meeting as presented. Director James Stoffer seconded. Vote taken; motion carried.
CHANGES/ADDITIONS AND APPROVAL OF THE AGENDA (REF. POLICY 1420)
President Horan asked to add “Start times for workshops and board meetings: as Item ‘e’ under New Business. Director Henrikson moved to approve the amended agenda as presented. Director Stoffer seconded. Vote taken; motion carried.
STUDENT BOARD REPRESENTATIVE COMMUNICATION & STUDENT RECOGNITION
· Lilli Hardesty, Olympic Peninsula Academy Future City Advisor, introduced students Deven Biehler, Melanie Byrne and Lily Engeset, who received 4th place overall in the recent Future City Competition in Redmond, Washington. The team also received a first place Engineering Award. The students then explained the attributes and amenities of their simulated city. Discussion followed.
· Student Board Representative Ben Hughes reported that Sequim Middle School Wrestling and Girls Basketball have begun. Sequim Middle School staff had a very productive professional development day learning more about positive behavioral interventions & supports and differentiated instruction techniques. Honor Roll Deserts will take place on February 24th & 25th.
· Student Board Representative Ben Hughes shared his observations and some highlights of the Legislative Conference just held in Olympia. Discussion followed.
PUBLIC COMMENTS - This time is set aside for receiving both written and oral communication from those in attendance who wish to speak any item. The board thanks you for your comments and will take into consideration what you have shared when making decisions regarding this topic. (Ref. Policy 1430, 4220 and 4220P)
No one wished to speak at this time.
BOARD COMMUNICATION AND OTHER ITEMS
· Director Stoffer shared with the board updates and highlights from the recent Legislative Conference.
· Director Howe commended Superintendent Neal for his passion for education and Student Board Representative Hughes for his dedication. Director Howe encouraged all board members to attend the Legislative Conference in the future. The WSSDA Spring Regional Meeting will be held on Saturday, April 23 in Port Townsend.
· Director Stoffer informed the board that there will be a presentation on Trust Land Funds 101 at the Regional meeting in Port Townsend.
· Director Short reported that she attended the school tour on January 23 and participated in the Community Coffee Chat on January 28. Interesting questions were raised at both events. Discussion followed.
· Director Short was impressed with the student presentations at the last meeting and suggested that board meetings be held at the various schools and students could present at their own building. Discussion followed.
· Vice-President Henrikson invited all board members to write down any suggestions they may have for future meetings and bring them to the Board Planning Workshop scheduled for March 6.
· Vice-President Henrikson commented on the Community Coffee Chat held on January 28. She and Director Short hope to host more chats in the future, possibly bringing in speakers to address topics requested by parents. Discussion followed.
CONSENT AGENDA – REQUEST BOARD APPROVAL: Any item may be moved to New Business with a motion from any Board member.
a. General Fund Vouchers No. 185280 thru No. 185280 in the total amount of $1,566.60; and No. 185281 thru No. 185283 in the total amount of $34,391.24; and No. 185284 thru No. 185352 in the total amount of $50,857.55.
b. ASB Fund Vouchers No. 10364 thru No. 10382 in the total amount of $46,850.83
c. Personnel - Employment with the District will be conditional upon the district’s receipt of a criminal conviction history record that is clear of any convictions, adjudications, protective orders, final decisions, or criminal charges in accordance with Washington State law and conditional upon receipt of a sexual Misconduct Disclosure Form from prior Washington State employer(s), where employment was in a school setting, indicating that no sexual, verbal or physical misconduct materials were found in the records of such employer(s) pursuant to RCW 28A.400 and WAC 180-87-080.
1) Leave of Absence Request from Brittany Murdach, Sequim High School Science teacher, from April 25, 2016 through June 15, 2016 as presented.
2) Offer Classified SpEd Paraeducator position to Janice Mable, for the 2015-2016 school year, effective January 28, 2015 as presented.
d. Contract for Services between Sequim School District #323 and Randi Hect, DBA Intellitext, to provide transcription services with Typewell Transcription for a student with a hearing disability, for the 2015-2016 school year, as presented.
e. Contract for Services between Sequim School District and Superior Services, to provide materials and labor to remove moss and clean building gutters on the Sequim High School H Building roof, as presented.
Director Stoffer moved to approve the Consent Agenda as presented. Vice-President Henrikson seconded. Vote taken; motion carried.
a. Vice-President Henrikson moved to approve at First Reading NEW Revised Policy #2195 – Academic Acceleration. Director Short seconded. Discussion followed. The board is encouraged to adopt an academic acceleration policy, under which students who meet state standards in a particular area—be it math or reading/writing—are automatically enrolled in the next most rigorous level of advanced courses. The ultimate goal is that these students will eventually be eligible for automatic enrollment in dual-credit courses. Classified Discretionary. Vote taken; motion carried.
b. Vice-President Henrikson moved to Approve and Adopt at Second Reading Policy #3422 Concussion, Head Injury and Sudden Cardiac Arrest. Director Stoffer seconded. Discussion followed. This policy has been updated to reflect new legal requirements effective July 24, 2015. The new law has several requirements regarding awareness and prevention of sudden cardiac arrest (SCA) and essentially tracks the language and process of the Zachary Lystedt law on concussive head injury. Classified Essential. Vote taken; motion carried.
a. Director Howe moved to approve Sequim High School FFA’s request to travel to Othello, Washington on February 19-20, 2016 to participate in a Trap Shoot competition, as presented. Vice-President Henrokson seconded. Discussion followed. Vote taken; motion carried.
b. Director Stoffer moved to approve Sequim High School FFA’s request to travel to Wenatchee, Washington on April 15-16, 2016 in order to participate in a State Trap Shoot, as presented. Director Howe seconded. Discussion followed. Vote taken; motion carried.
c & d. Brian Lewis, Executive Director of Business and Operations Introduced NEW Policy #6101 – Federal Cash and Financial Management and Introduce NEW Policy #6106 – Allowable Costs for Federal Programs. Discussion followed. In partnership with OSPI, WSSDA has issued these new Policies and Procedures to comply with new requirements for federal grant recipients and in response to new federal regulations known as “Uniform Guidance.” The district is already following these directives. Classified Essential.
e. Director Henrikson moved to change the start time of board workshops to 5:30pm and the start time of Regular Meetings to 6:30pm. Director Short seconded. Discussion followed. Director Short moved to amend the motion to read that scheduled board workshops will be held from 5:30pm to 6:20pm, followed by a short break with the new start time of 6:30pm for the Regular Meeting, for the remainder of this school year. Vice-President Henrikson seconded. Vote taken; motion carried.
a. Brian Lewis, Executive Director of Business and Operations Services, reported on regulatory language regarding out-of-pocket health costs for employees and how the district met the goal, in collaboration with Sequim Education Association. Discussion followed.
b. Superintendent Neal commended those who attended the Legislative Conference.
c. Superintendent Neal had productive meetings with Sequim Fire Chief Andrews and Sheriff Benedict. Sheriff Benedict suggested monthly meetings that would include Police Chief Dickinson.
d. The recent district-wide Family Reading Night held at Sequim Middle School was a huge success, as several hundred students attended.
e. At the recent Superintendent Advisory Council meeting a hot topic of discussion was the Levy Swap proposal, which would have a huge financial impact on a number of districts.
f. There will be another school tour on Saturday, February 6 as well as a number of sign-waving opportunities.
FOR YOUR INFORMATION
President Horan drew Board Members’ attention to:
a. PDC Filing for Board members is open online. Due April 15th
b. Upcoming Board Meetings, etc.
o Tuesday, February 16th, 2016 – 5:30pm Workshop; 6:30 pm Regular Board Meeting, CHANGED from Monday, February 15th, 2015 due to President’s Day Holiday
o Monday, March 1st , 2016 – 5:30pm Workshop; 6:300pm Regular Board Meeting
c. Other Events of Interest:
o February 9 – Bond Election
o February 15th – President’s Holiday / District Office Closed
e. February 1-5 is National School Counseling Week in our schools.
f. Budget Status Reports for December 2015
FOR THE GOOD OF THE ORDER
President Horan expressed her appreciation to those who attended the Legislative Conference and how pleased she is about the positive energy the board has shown moving forward.
At 7:23pm Director Stoffer moved to adjourn the Regular Meeting. Vice-President Henrikson seconded. Vote taken; motion carried.