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Sequim School District

Inspire and Achieve!

Adobe SystemsSequim School District No. 323

“Inspire and Achieve


503 North Sequim Avenue, Sequim, WA 98382

Telephone: (360) 582-3260, FAX: (360) 683-6303, www.sequim.k12.wa.us

Preliminary Agenda Revised March 18, 2016 – All meetings in the District Board Room unless otherwise noted.


March 21, 2016

  • 6:30pm – Regular Board Meeting

Agenda – Regular Board Meeting


1.            CALL MEETING TO ORDER (REF. POLICY 1400)




   3.      APPROVAL OF MINUTES – Request approval of the minutes from the March 7, 2016 Regular Board Meeting





   6.      PUBLIC COMMENTS – This time is set aside for receiving both written and oral communication from those in attendance who wish to speak on any item.  The board thanks you for your comments and will take into consideration what you have shared when making decisions regarding this topic.  (Ref. Policy 1400)

a.    Review Policy #1400  regarding guidelines for Public Comments





8.      CONSENT AGENDA – REQUEST BOARD APPROVAL:  Any item may be moved to New Business with a motion from any Board member.

   a.      General Fund Vouchers No. 185602 thru No. 185607 in the total amount of $10,206.81; and No. 185608 thru No. 185627 in the total amount of $10,111.49; and No. 185628 thru No. 185704 in the total amount of $159,119.45.

b.      ASB Fund Vouchers No. 10424 thru No. 10424 in the total amount of $551.01; and No. 10425 thru No. 10426 in the total amount of $2,819.54; and No. 10427 thru No. 10439 in the total amount of $14,913.13.

   c.     Personnel – Employment with the District will be conditional upon the district’s receipt of a criminal conviction history record that is clear of any convictions, adjudications, protective orders, final decisions, or criminal charges in accordance with Washington State law and conditional upon receipt of a sexual Misconduct Disclosure Form from prior Washington State employer(s), where employment was in a school setting, indicating that no sexual, verbal or physical misconduct materials were found in the records of such employer(s) pursuant to RCW 28A.400

    1. Offer Classified Bus/Van Driving position to Jenifir Green, for the 2015-2016 school year, effective March 14, 2016 as presented.

    2. Offer Derek VanderVelde Sequim High School Girls Head Soccer Coach position for the 2016-2017 school year, effective August 22, 2016 as presented.

    3. Leave of Absence Request from Peter Harker, Sequim Middle School Paraeducator, from March 15 through March 28, 2016, for educational purposes, as presented.

    4. Approve Letter of Resignation from Valerie Surgeon, Olympic Peninsula Academy Learning Coach, effective at the end of the 2015-2016 school year, for the purposes of retirement, as presented.

    5. Offer Classified Night Shift Custodian 199 day position to Brandon Brown, for the 2015-2016 school year, effective March 17, 2016 as presented.

   d.     Approve Contract for Services between Sequim School District #323 and Margaret Ahlgren, to provide services to students as a Child Development Coordinator for the 2015-2016 school year, as presented.

e.     Approve Contract for Services between Sequim School District #323 and Read Right/SOL Case Management LLC to provide Supplemental Education Services to eligible students for the 2015-2016 school year, as presented.

f.      Approve Agreement for Service between Olympic Educational Service District 114 and the Clallam County Detention Center Cooperative Education Program and Sequim School District #323 to provide educational programs for children and youth confined in the Clallam County Juvenile Detention Center as authorized by RCW 13.04.145; 28A.310.180, and 39.34.030, for the 2016-2017 school year, as presented.

g.      Approve Contract for Services between Sequim School District #323 and A2Z Fencing to provide materials and labor to build a fence at the Sequim High School “H” Building, as presented.

9.         OLD BUSINESS

1)    At First Reading Policy #3418 – Emergency Treatment.  The policy and procedure have been renamed “Student Injury and Illness” to address how districts are recommended to respond to any student injury or illness, not just those requiring emergency treatment.  The former policy and procedure seemed to emphasize the option of districts transporting injured or ill students to the hospital by various means, including in employee’s personal vehicles.  This is no longer recommended.  Also, there was language that administrators, even those without first aid certification, would make the determination whether 911 should be called. This is a medical determination that should be made by the school nurse (by phone if necessary) or at the very least, a staff person certified in first aid.  Finally, the current policy does not clearly require notification of parents/guardians for both emergency and non-emergency situations.  These changes would implement best practices into both the policy and procedure.  Classified Priority.

2)    At First Reading Policy #3122 – Excused and Unexcused Absences.  The policy has been updated to include the legal requirement requiring district staff to meet with a student found dependent pursuant to Chapter 13.34, RCW to discuss truancy.  The meeting must include adults involved in the student’s welfare, including his/her caseworker, attorney, educational liaison, parents, guardians and/or the person providing them placement.  Classified Essential

3)    For Second Reading and Adoption, NEW Policy #2145 – Suicide Prevention. WSSDA has updated Policy/Procedure 2145, Suicide Prevention, in response to the new state law requiring districts to have a plan in place for recognizing, screening, referring and responding to students in emotional and behavioral distress.  Classified Priority.          



a)     Overnight travel for two Sequim High School photography students to participate in the SkillsUSA Washington Conference March 31-April 1, 2016 in Tacoma, Washington as presented – Jim Heintz, Advisor

b)     Overnight travel for Olympic Peninsula Academy’s Destination Imagination team to participate in the state Destination Imagination tournament in Wenatchee, Washington on April 1-2, 2016 as presented.

c)      Overnight and Out-of-State travel for Sequim High School Future Farmers of America to participate in the University of Idaho Block and Bridal Fitting and Showing Clinic April 1-2 in Moscow, Idaho as presented.  Steve Mahitka, Sequim High School FFA Advisor. 

d)      Update Policy #1400 – Meeting Conduct, Order of Business and Quorum, with updated start time for board meetings.

e)      April 4 Regular Board Meeting during Spring Break and May 2 Regular Board Meeting during Superintendent's Conference in Chelan

f)     Approve facilities rental rates for the 2016-2017 school year, as per Procedure #4220 – Facilities Use.


11.       REPORTS

a)   Introduction   to Policy #6700 – Nutrition and Physical Fitness #6700 – with NEW School Wellness School Wellness Program.  Classified Essential.  Sonja Bittner, School Nurse and Wellness Committee Members

b)        Superintendent’s Report




   a.      PDC Filing for Board members is open online.  Due April 15th

    b.      Upcoming Board Meetings, etc.

o    Tuesday, March 22 – 4pm Community Bond Listening Session in High School Library

o    Thursday, March 24 – 6pm Community Bond Listening Session in High School Library

o    Saturday, March 26 – 11am Community Bond Listening Session in High School Library

o    April 4 – 5:30pm Board Workshop / 6:30pm Regular Board Meeting

o    April 18 – 5:30pm Board Workshop / 6:30pm Regular Board meeting

o    April 23 – WSSDA Director Area 4 Regional Meeting in Port Townsend

c.      April 4-8 – Spring Break!  District Office OPEN

d.      March Free & Reduced Lunch percentages

e.      February 2016 Budget Status Report



o      Meeting Exit Slips



Last Modified on March 22, 2016
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