Sequim School District No. 323
“Inspire and Achieve”
503 North Sequim Avenue, Sequim, WA 98382
Telephone: (360) 582-3260, FAX: (360) 683-6303, www.sequim.k12.wa.us
March 21, 2016
· 5:30pm Board Workshop on Assessment – Dr. Ann Renker, Assistant Superintendent of Teaching & Learning
President Horan opened the Board Workshop on Assessment at 5:32pm noting the excused absence of Vice-President Henrikson and Director Stoffer.
President Horan turned the workshop over to Ann Renker, Assistant Superintendent of Teaching and Learning. Dr. Renker gave an overview of the types of assessments used in the school district and how that data is used to improve student learning. Discussion followed.
President Horan adjourned the board workshop at 6:14pm and called for a short recess with the Regular Meeting to follow at 6:30pm.
· 6:30pm – Regular Board Meeting
CALL MEETING TO ORDER (REF. POLICY 1400)/ PLEDGE OF ALLEGIANCE (REF. POLICY 1420)
President Horan called the Regular Meeting to order at 6:30pm, with all Board Members and Student Board Representatives present, with the exception of Vice-President Henrikson and Director Stoffer, who were excused. The Pledge of Allegiance was conducted.
Beverly Horan, President Jack Walsh, Citizen
Heather Short, Director Tom Kelly, Transportation
Michael Howe, Director Patsene Dashiell, District Office
Brian Lewis, Executive Director of Business Lew Norris, Citizen
And Operations Andra Smith, Sequim Food Bank
Assistant Superintendent of Teaching and Learning
Gary Neal, Superintendent
Marilyn Walsh, Secretary
President Horan gave a recap of the Assessment Workshop presented by Assistant Superintendent of Teaching and Learning, Dr. Ann Renker.
APPROVAL OF MINUTES
Director Short moved to approve the minutes from the March 7, 2016 Regular Board Meeting. Director Howe seconded. Vote taken; motion carried.
CHANGES/ADDITIONS AND APPROVAL OF THE AGENDA (REF. POLICY 1420)
On behalf of absent Directors Henrikson and Stoffer, President Horan moved that Item 6a be removed from the agenda. Director Short seconded. Discussion followed. Vote taken; President Horan and Director Short voted ‘aye’; Director Howe voted ‘nay’. Motion carried.
President Horan moved that Item 10e become two separate entities for consideration. Director Short seconded. Discussion followed. Vote taken; motion carried.
President Horan moved that the agenda be approved, as amended. Director Short seconded. Vote taken; motion carried.
STUDENT BOARD REPRESENTATIVE COMMUNICATION & STUDENT RECOGNITION
· Student Board Representative Kaylee Gumm reported that OPA's Destination Imagination team is gearing up for the State competition in Wenatchee on April 2nd after placing first in their division at regionals. OPA students will be having spirit days next week that will lead up to the language arts and social studies classes presentations.
At Helen Haller Elementary, Classified Employee Week was celebrated with a staff lunch. Spring art work like lady bugs and tropical fish made by the kids are being displayed in the Helen Haller Office. Fifth grade Haller students went to a field trip at Railroad Bridge Park and will be going to the middle school soon to prepare for next year.
There will be a young Writers Conference at Peninsula College, for Greywolf Elementary students, on March 22nd. On March 23rd the 5th graders will go to the middle school to prepare for next year. Fifth grade students will try out for middle school band March 25th. On March 29th there will be an early Childhood collaboration meeting with local preschools.
· Student Board Representative Ben Hughes extended a Sequim Middle School shout out to counselor Cathy Shea. She successfully applied for and received an SEF grant which funded the travel cost for (50) 8th graders to participate in Peninsula College's first ever College Exploration Day on March 25th. More SMS congratulations go to Band & Mr. Upton. Their students just received rave reviews at the recent adjunction performance.
Sequim High School just had their fine arts assembly put on by the ASB and it was a great success. There were performances by the band, flag girl team, choir, and more. There were also skits and slideshows to represent all the hard work put into fine arts this year. There will be an Easter egg hunt this Friday where kids can redeem eggs for candy.
This time is set aside for receiving both written and oral communication from those in attendance who wish to speak on any item. The board thanks you for your comments and will take into consideration what you have shared when making decisions regarding this topic. (Ref. Policy 1400)
No one present wished to speak at this time.
BOARD COMMUNICATION AND OTHER ITEMS
· Director Howe commended Superintendent Neal for scheduling opportunities for the public to participate in Listening Sessions, three more of which are scheduled to be held within the upcoming week. The Economic Development Council, of which the school district is a member, in their recent publication mentioned a partnership with Citizens for Sequim Schools.
· Director Short also commented on the scheduled Listening Sessions and hoped that the turnout would be better for future sessions.
· President Horan reported that she was asked to work with the High School Gay/Straight Alliance. The high school has been sponsoring information sessions on different clubs and the Alliance would be having their information day on Wednesday at lunchtime.
· President Horan expressed her appreciation to the board for the work done at the Saturday, March 18 workshop. Discussion followed.
CONSENT AGENDA – REQUEST BOARD APPROVAL
Any item may be moved to New Business with a motion from any Board member.
a. General Fund Vouchers No. 185602 thru No. 185607 in the total amount of $10,206.81; and No. 185608 thru No. 185627 in the total amount of $10,111.49.
b. ASB Fund Vouchers No. 10424 thru No. 10424 in the total amount of $551.01; and No. 10425 thru No. 10426 in the total amount of $2,819.54.
c. Personnel – Employment with the District will be conditional upon the district’s receipt of a criminal conviction history record that is clear of any convictions, adjudications, protective orders, final decisions, or criminal charges in
accordance with Washington State law and conditional upon receipt of a sexual Misconduct Disclosure Form from prior Washington State employer(s), where employment was in a school setting, indicating that no sexual, verbal or physical misconduct materials were found in the records of such employer(s) pursuant to RCW 28A.400 and WAC 180-87-080.
1) Offer Classified Bus/Van Driving position to Jenifir Green, for the 2015-2016 school year, effective March 14, 2016 as presented.
2) Offer Derek VanderVelde Sequim High School Girls Head Soccer Coach position for the 2016-2017 school year, effective August 22, 2016 as presented.
3) Leave of Absence Request from Peter Harker, Sequim Middle School Paraeducator, from March 15 through March 28, 2016, for educational purposes, as presented.
4) Approve Letter of Resignation from Valerie Surgeon, Olympic Peninsula Academy Learning Coach, effective at the end of the 2015-2016 school year, for the purposes of retirement, as presented.
5) Offer Classified Night Shift Custodian 199 day position to Brandon Brown, for the 2015-2016 school year, effective March 17, 2016 as presented.
d. Approve Contract for Services between Sequim School District #323 and Margaret Ahlgren, to provide services to students as a Child Development Coordinator for the 2015-2016 school year, as presented.
e. Approve Contract for Services between Sequim School District #323 and Read Right/SOL Case Management LLC to provide Supplemental Education Services to eligible students for the 2015-2016 school year, as presented.
f. Approve Agreement for Service between Olympic Educational Service District 114 and the Clallam County Detention Center Cooperative Education Program and Sequim School District #323 to provide educational programs for children and youth confined in the Clallam County Juvenile Detention Center as authorized by RCW 13.04.145; 28A.310.180, and 39.34.030, for the 2016-2017 school year, as presented.
g. Approve Contract for Services between Sequim School District #323 and A2Z Fencing to provide materials and labor to build a fence at the Sequim High School “H” Building, as presented.
Director Howe moved to approve the Consent Agenda, Items ‘a’ thru ‘g’ as presented. Director Short seconded. Vote taken; motion carried.
1) Director Short moved to approve at First Reading Policy #3418 – Emergency Treatment. Director Howe seconded. The policy and procedure have been renamed “Student Injury and Illness” to address how districts are recommended to respond to any student injury or illness, not just those requiring emergency treatment. The former policy and procedure seemed to emphasize the option of districts transporting injured or ill students to the hospital by various means, including in employee’s personal vehicles. This is no longer recommended. Also, there was language that administrators, even those without first aid certification, would make the determination whether 911 should be called. This is a medical determination that should be made by the school nurse (by phone if necessary) or at the very least, a staff person certified in first aid. Finally, the current policy does not clearly require notification of parents/guardians for both emergency and non-emergency situations. These changes would implement best practices into both the policy and procedure. Classified Priority. Vote taken; Motion carried.
2) Director Short moved to approve at First Reading Policy #3122 – Excused and Unexcused Absences. Director Howe seconded. The policy has been updated to include the legal requirement requiring district staff to meet with a student found dependent pursuant to Chapter 13.34, RCW to discuss truancy. The meeting must include adults involved in the student’s welfare, including his/her caseworker, attorney, educational liaison, parents, guardians and/or the person providing them placement. Classified Essential. Vote taken; motion carried.
3) President Horan moved to approve at Second Reading and Adopt NEW Policy #2145 – Suicide Prevention. Director Short seconded. Vote taken; motion carried.
a) Director Short moved to approve overnight travel for two Sequim High School photography students to participate in the Skills USA Washington Conference March 31-April1 in Tacoma, Washington as presented. Director Howe seconded. Discussion followed. Vote taken; motion carried.
b) Director Howe moved to approve the revised version of overnight travel for Olympic Peninsula Academy’s Destination Imagination team to participate in the state Destination Imagination tournament in Wenatchee, Washington on April 1-2, 2016 as presented. Director Short seconded. Discussion followed. Vote taken; motion carried.
c) Director Howe moved to approve Overnight and Out-of-State travel for Sequim High School Future Farmers of America to participate in the University of Idaho Block and Bridal Fitting and Showing Clinic April 1-2 in Moscow, Idaho as presented. President Horan seconded. Vote taken; motion carried.
d) Director Howe moved to approve at First Reading the updated start time of for board meetings as stated in Policy #1400 – Meeting Conduct, Order of Business and Quorum. Director Short seconded. Discussion followed. Vote taken; motion carried.
e) Director Short moved to cancel the April 4 Regular Board Meeting, as it occues during Spring Break. Director Howe seconded. Discussion followed. Vote taken; motion carried.
f) Director Short moved to change the date of the May 2 Regular Board Meeting to May 3, due to Superintendent Neal being out of town to attend the WASA Superintendent’s Conference in Chelan. President Horan seconded. Discussion followed. Vote taken; motion failed. The May 2 Regular Board Meeting will remain and Assistant Superintendent Dr. Ann Renker will serve as the Board Secretary.
g) Director Howe moved to Lay on the Table, until the April meeting, approval of the new facilities rental rates for the 2016-2017 school year, as per Procedure #4220 – Facilities Use. President Horan seconded. Discussion followed. Vote taken; motion carried.
a) Sonja Bittner, School Nurse and Wellness Committee Facilitators Bertha Cooper and Kerry Webb, gave background and overview of the process to develop a District/Community Wellness Program as a critical component of Policy #6700 – Nutrition and Physical Fitness. Discussion followed.
b) Superintendent Gary Neal reported that he had just returned from the WASA Small School Conference, where he made important connections with Port Townsend Superintendent David Engel and reconnected with Dr. Gene Sharratt, which is always inspiring. Discussion followed.
c) Superintendent Goals and Evaluation will be the topic of the April 18 Board Workshop.
FOR YOUR INFORMATION
President Horan drew Board Members’ attention to:
a. PDC Filing for Board members is open online. Due April 15th
b. Upcoming Board Meetings, etc.
o Tuesday, March 22 – 4pm Community Bond Listening Session in High School Library
o Thursday, March 24 – 6pm Community Bond Listening Session in High School Library
o Saturday, March 26 – 11am Community Bond Listening Session in High School Library
4 – 5:30pm Board Workshop / 6:30pm Regular Board Meeting
o April 18 – 5:30pm Board Workshop / 6:30pm Regular Board meeting
o April 23 – WSSDA Director Area 4 Regional Meeting in Port Townsend
c. April 4-8 – Spring Break! District Office OPEN
d. March Free & Reduced Lunch percentages
e. February 2016 Budget Status Report
FOR THE GOOD OF THE ORDER
o President Horan thanked the board for their hard work and dedication
o Meeting Exit Slips were distributed for meeting feedback
At 7:45pm Director Short moved to adjourn the Regular Meeting. President Horan seconded. Vote taken; motion carried.