Sequim School District No. 323
“Inspire and Achieve”
503 North Sequim Avenue, Sequim, WA 98382
Telephone: (360) 582-3260, FAX: (360) 683-6303, www.sequim.k12.wa.us
Preliminary Agenda Revised April 16, 2016 – All meetings in the District Board Room unless otherwise noted.
April 18, 2016
5:30 PM Board Workshop – Superintendent Goals, Accomplishments and Evaluation
6:30 PM Regular Board Meeting
Agenda –Board Meeting
1. CALL MEETING TO ORDER (REF. POLICY 1400)
2. PLEDGE OF ALLEGIANCE (REF. POLICY 1420)
4. CHANGES/ADDITIONS AND APPROVAL OF THE AGENDA (REF. POLICY 1420)
5. STUDENT BOARD REPRESENTATIVE COMMUNICATION & STUDENT RECOGNITION
6. PUBLIC COMMENTS – This time is set aside for receiving both written and oral communication from those in attendance who wish to speak on any item. The board thanks you for your comments and will take into consideration what you have shared when making decisions regarding this topic. (Ref. Policy 1400, 1620 and 1620P)
7. BOARD COMMUNICATION AND OTHER ITEMS
8. CONSENT AGENDA – REQUEST BOARD APPROVAL: Any item may be moved to New Business with a motion from any Board member.
a. General Fund Voucher No. 185705 thru No. 185715 in the total amount of $5,654.89; and No. 185716 thru No. 185838 in the total amount of $201,324.52; and No. 185839 thru No. 185886 in the total amount of $186,776.25.
d. Personnel – Employment with the District will be conditional upon the district’s receipt of a criminal conviction history record that is clear of any convictions, adjudications, protective orders, final decisions, or criminal charges in accordance with Washington State law and conditional upon receipt of a sexual Misconduct Disclosure Form from prior Washington State employer(s), where employment was in a school setting, indicating that no sexual, verbal or physical misconduct materials were found in the records of such employer(s) pursuant to RCW 28A.400 and WAC 180-87-080.
1) Grant Leave of Absence Request from Melisa Edge, Bus Aide, for the remainder of the 2015-2016 school year, as presented.
2) Accept Letter of Resignation from Marcia Anderson, Helen Haller Paraeducator, effective April 16, 2016 as presented.
3) Accept Letter of Resignation from Terilee Allsop-Howat, Speech/Language Pathologist, effective June 15, 2016 for the purpose of retirement, as presented.
4) Accept Letter of Resignation from Heather Titterness, Sequim Middle School Living Skills Paraeducator, effective April 22, 2016 as presented.
5) Accept Leave of Absence Request from Harold Huff, Sequim High School track coach, for the 2016-2017 school year, as presented.
6) Accept Letter of Resignation from Mike Lovejoy, Paraeducator, effective immediately, as presented.
7) Accept Letter of Resignation from Brian Berg, Teacher and Professional Development Coordinator, effective June 15, 2016 as presented.
8) Accept Letter of Resignation from Debra Beckett, Sequim Middle School Science teacher, effective July 1, 2016 for the purpose of retirement, as presented.
9) Accept Letter of Resignation from Elisha Howard, Helen Haller first grade teacher, effective June 18, 2016 as presented.
10) Accept Letter of Resignation from Bryan Bissell, Sequim Middle School Language Arts teacher, effective at the end of the 2015-2016 school year, as presented.
11) Offer Classified Reading Paraeducator position to Fani Hernandez, for the 2015-2016 school year, effective March 31, 2016 as presented.
12) Accept Letter of Resignation from Larry Hill, High School math teacher, effective June 30, 2016 as presented.13) Offer Classified School Bus Driving position to Larry Morales, effective April 12, 2016 as presented.14) Accept Letter of Resignation from Donna Olson, teacher at Olympic Peninsula Academy, effective August 31, 2016.15) Accept Letter of Resignation from Jennifer Clevenger, Helen Haller Elementary Living Skills Paraeducator, effective at the end of the 2015-2016 school year, as presented.
f. Approve Contract for Services between Sequim School District #323 and Tres West Engineers, Inc. to provide engineering services for the replacement of HVAC units at Sequim High School, over the Summer of 2016 and the Summer of 2017, paid for from Educational Program and Operations Levy funds, as presented.
g. Approve Contract for Services between Sequim School District #323 and Lifetouch School Portraits to provide photography services to Sequim School District student families and Sequim School District for the 2016-2017 school year, as presented.
h. Approve Contract for Services between Sequim School District #323 and Family Healing Center Corporation, to provide an additional 12 sessions to Helen Haller’s Title 1 Parent Program from January through June, 2016 as presented.
i. Approve Contract for Services between Sequim School District #323 and Acadamia.net, Inc. to provide tutoring services to a Sequim School District student for the 2015-2016 school year, as presented.
j. Approve Contract for Services between Sequim School District #323 and InTouch Receipting Suite to provide software programming services to integrate online debit and credit card payments. This program will allow the Sequim School District to collect payments by debit and/or credit card both online and at the high school and middle school offices, as presented.k. Approve Contract for Services between Sequim School District #323 and Great Floors, to remove carpet and install vinyl tile replacement in 20 classrooms at Helen Haller Elementary School, to be paid for using Educational Program and Operations Levy funds, as presented.
l. Approve Contract for Services between Sequim School District #323 and CFW Services to conduct a random sample telephone opinion survey of district voters for proposed capital improvement projects and method of funding.
9. OLD BUSINESS
a. Review Policy #1400 regarding guidelines for Public Comments
b. For Second Reading and Adoption Policy #3418 – Emergency Treatment. The policy and procedure have been renamed “Student Injury and Illness” to address how districts are recommended to respond to any student injury or illness, not just those requiring emergency treatment. The former policy and procedure seemed to emphasize the option of districts transporting injured or ill students to the hospital by various means, including in employee’s personal vehicles. This is no longer recommended. Also, there was language that administrators, even those without first aid certification, would make the determination whether 911 should be called. This is a medical determination that should be made by the school nurse (by phone if necessary) or at the very least, a staff person certified in first aid. Finally, the current policy does not clearly require notification of parents/guardians for both emergency and non-emergency situations. These changes would implement best practices into both the policy and procedure. Classified Priority.
c. Second Reading and Adoption Policy #3122 – Excused and Unexcused Absences. The policy has been updated to include the legal requirement requiring district staff to meet with a student found dependent pursuant to Chapter 13.34, RCW to discuss truancy. The meeting must include adults involved in the student’s welfare, including his/her caseworker, attorney, educational liaison, parents, guardians and/or the person providing them placement. Classified Essential.
d. For Second Reading and Adoption Policy #1400 – Meeting Conduct, Order of Business and Quorum, with updated start time for board meetings
e. Previously tabled at the March 21, 2016 meeting. Approve new facilities rental rates for the 2016-2017 school year, as per Procedure #4220 – Facilities Use.
f. At First Reading Policy #6700 – Nutrition and Physical Fitness with NEW School Wellness Program. The new language includes the requirement to protect the identity of students eligible for free and reduced-price meals in accordance with USDA guidelines. In addition, the update includes new language regarding test day meals provided to students regardless of their Free or Reduced-Price Meal eligibility and defining conflicts of interest for purposes of food service procurement. On the physical education front, the policy now references and defines a health and physical education curriculum aligned with the Washington State K-12 Health and Fitness Learning Standards. The curriculum must provide all students equal opportunity to participate in physical education classes and emphasizes that special education students will be provided appropriate services to achieve this. Classified Essential. Sonja Bittner, School Nurse and Wellness Committee Members
a. Approve Overnight travel for the High School Future Business Leaders of America attend the State FBLA Conference in Spokane, Washington on April 20-23 as presented. Mark Knudson, Future Business Leaders of America Advisor
b. Approve Overnight travel for four high school choir student soloists to compete in the State Solo and Ensemble State Solo and Ensemble Festival in Ellensburg, Washington on April 29-30, 2016 as presented.
c. Introduce Policy #3432 – Emergencies. The policy has been updated to reflect the changes required by the 2013 Legislature. Engrossed Senate Bill 5620 which updated the emergency drill requirements for schools beginning with the 2013–2014 school year. The new annual drill requirements are as follows:
• Three fire evacuation drills.
• Three lockdown drills.
• One shelter-in-place drill.
• One additional safety-related drill to be determined by the school.
Schools are still required to conduct no less than one safety drill per month that school is in session, to annually document the date and time of each drill and to
file a report with the Washington Association of Sheriffs and Police Chiefs (WASPC).
d. Introduce Policy #3141 – Nonresident Students. WSSDA has updated Policy 3141, Nonresident Students, to align more closely with RCW 28A.225.225, the statute controlling applications for enrollment from nonresident students, students receiving home-based instruction and children of school employees.
e. Search for new Junior Student Board Representative – Choose a date for applications to close
f. Community Listening Survey
a. Annual Food Service Report – Laurie Campen, Food Service Director
b. Superintendent’s Report
12. FOR YOUR INFORMATION
a. April 23 – WSSDA Director Area 4 Regional Meeting in Port Townsend
b. April Free & Reduced Lunch percentages
c. March Clallam County Economic Development Corporation Newsletter
13. FOR THE GOOD OF THE ORDER