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Sequim School District

Inspire and Achieve!


Sequim School District No. 323

 “Inspire and Achieve”

503 North Sequim Avenue, Sequim, WA 98382

Telephone: (360) 582-3260, FAX: (360) 683-6303, www.sequim.k12.wa.us

Preliminary Agenda Revised April 29, 2016 – All meetings in the District Board Room unless otherwise noted.

 May 2, 2016 Workshop and Regular Board Meeting

5:30 pm Board Workshop – Business Operations & Human Resources / Brian Lewis & Karen Sande

6:30pm Regular Board Meeting




3.    APPROVAL OF MINUTES – Request approval of the minutes from the April 18, 2016 Regular Board Meeting



a.   Washington State Science & Technology Fair – Deb Beckett, Advisor.  The meeting will recess for 10 minutes in order for the board and the audience to view the students’ work.

7.      PUBLIC COMMENTS - This time is set aside for receiving both written and oral communication from those in attendance who wish to speak on any item.  The board thanks you for your comments and will take into consideration what you have shared when making decisions regarding this topic.  (Ref. Policy 4220 and 4220P)


a.  Special Guest Mr. Seymur Aliyev. The City of Sequim is hosting Mr. Seymur Aliyev through the American Councils, a nonprofit that works with the US State Department.   Our guest is a Division Head of the National Civil Service Commission in Azerbaijan and will be here from 4/29 through 5/27.  He will be staying with different host families.  His home stay is with Director Jim Stoffer and wife Diana.

9.    CONSENT AGENDA – REQUEST BOARD APPROVAL: Any item may be moved to New Business with a motion from any Board member.

a.   General Fund Vouchers No.185887 thru No. 185893 in the total amount of $14,304.36; and No. 185894 thru No. 185896 in the total amount of $714.87; and No. 185897 thru No. 185903 in the total amount of $14,304.36; and No. 185904 thru No. 185965 in the total amount of $86,378.39.

b.   ASB Fund Vouchers No. 10463 thru No. 10480 in the total amount of $29,928.82.

c.   Payroll for the month of April, 2016 in the total amount of $2,071,889.95.

d.  TVF Fund Vouchers No. 242 thru No. 242 in the total amount of $356,087.66.

e.   Personnel - Employment with the District will be conditional upon the district’s receipt of a criminal conviction history record that is clear of any convictions, adjudications, protective orders, final decisions, or criminal charges in accordance with Washington State law and conditional upon receipt of a sexual Misconduct Disclosure Form from prior Washington State employer(s), where employment was in a school setting, indicating that no sexual, verbal or physical misconduct materials were found in the records of such employer(s) pursuant to RCW 28A.400 and WAC 180-87-080.

1)    Accept Letter of Resignation from Erica Quesnel, Speech Language Pathologist, at the end of the 2015-2016 school year, as presented.

2)    Accept Letter of Resignation from Robert Bumgarner, Bus Driver, effective at the end of the 2015-2016 school year, as presented.

3)    Accept Letter of Resignation from Brian O’Hara, High School History teacher, effective June 30th, 2016, for the purpose of retirement, as presented.

4)   Offer Classified Bus Aide Position to Michelle Haman, for the 2016-2017 school year, effective April 25, 2016 as presented. 

f.   Approve Contract for Services between Sequim School District and Construction for Services Group, to provide professional services, materials and equipment required to support the installation of HVAC equipment and related controls, paid for from Educational Program and Operations levy funds, as presented. 

g.    Accept Cash Donation from the Sequim High School Band Boosters in the amount of $8,862.75 for the purpose of purchasing a Wells Cargo trailer for use by the High School Band to transport instruments and other band equipment to competitions and events, as presented. 


a.  For Second Reading and Adoption Policy #6700 – Nutrition and Physical Fitness with NEW School Wellness Program.  The new language includes the requirement to protect the identity of students eligible for free and reduced-price meals in accordance with USDA guidelines. In addition, the update includes new language regarding test day meals provided to students regardless of their Free or Reduced-Price Meal eligibility and defining conflicts of interest for purposes of food service procurement. On the physical education front, the policy now references and defines a health and physical education curriculum aligned with the Washington State K-12 Health and Fitness Learning Standards. The curriculum must provide all students equal opportunity to participate in physical education classes and emphasizes that special education students will be provided appropriate services to achieve this.  Classified Essential.


a.   Overnight and Out of State travel request for Olympic Peninsula Academy’s Destination Imagination team to compete at the Global Finals 2016 in Knoxville, Tennessee May 24, 2016 through May 30, 2016 as presented.  Dee Dee Nielson, Olympic Peninsula Academy Destination Imagination Advisor.

b.    Overnight and Out-of-State travel for Sequim High School Marching Band to participate in the Lilac Parade competition in Spokane, Washington and Athols, Idaho on May 20-22, 2016 as presented.  Vern Fosket -- High School Band Instructor

c.   Overnight Travel Requests for ASB Leadership students to participate in an ASB Officer Retreat at Ramblewood in Sequim Bay State Park on Thursday, June 9th, and to participated in an ASB Leadership Retreat on Wednesday, August 24th in the Sequim High School library and gym, as presented.  Jennifer VanDeWege, ASB Leadership Advisor

d.  Overnight and Out-of-State Travel Request for a CTE student to compete in the Skills USA National Competition for Electrical Wiring on June 19-25 in Louisville, Kentucky as presented.  William Seabolt -- Engineering Tech Instructor

e.   By action of the 1976 Legislature, each School District Board of Directors may delegate control, supervision, and regulation of any extracurricular activity to the WIAA and compensate such entity for services provided.  The local SCHOOL BOARD PRESIDENT and SECRETARY must sign this enrollment form to indicate that the School Board has approved the District’s or School’s membership in the Association and as members, these schools will follow the WIAA Rules and Regulations.    Resolution 04-2015/2016    Delegation of Authority to WIAA. 

f.   At First Reading Policy #3432 – Emergencies.  The policy has been updated to reflect the changes required by the 2013 Legislature. Engrossed Senate Bill 5620 which updated the emergency drill requirements for schools beginning with the 2013–2014 school year.  The new annual drill requirements are as follows:

•   Three fire evacuation drills.

•   Three lockdown drills.

•   One shelter-in-place drill.

•    One additional safety-related drill to be determined by the school.

Schools are still required to conduct no less than one safety drill per month that school is in session, to annually document the date and time of each drill and to file a report with the Washington Association of Sheriffs and Police Chiefs (WASPC).  Classified Essential

g.    At First Reading Policy #3141 – Nonresident Students.  WSSDA has updated Policy #3141, Nonresident Students, to align more closely with RCW 28A.225.225, the statute controlling applications for enrollment from nonresident students, students receiving home-based instruction and children of school employees.  Classified Essential.

h.   Introduce Policy #2421 – Promotion/Retention..  Content from the current policy was moved into the procedure.  Reference to NEW Policy #2107 – Comprehensive Early Literacy Plan was added and the Management Resource updated.  Classified Discretionary.  Dr. Ann Renker, Assistant Superintendent of Teaching & Learning

12.     REPORTS

a.   Career and Tech Ed Report – Steve Mahitka, CTE Department Chair

b.   Assistant Superintendent’s Report


a.   Upcoming Board Meetings, etc.May 12 – 7:00am Meet w/ High School Leadership Class

    • May 16 – 5:30pm Board Workshop, 6:30 Regular Board Meeting
    • June 6 – 5:30pm Board Workshop, 6:30 Regular Board Meeting

 b.   Teacher Appreciation Week May 2 through May 6, 2016

c.   Graduation Activities

    • June 1 ~ Scholarship Award Night – 6pm in the Auditorium
    • June 5 ~ Baccalaureate – 5:30pm Dungeness Community Church
    • June 10 ~ Graduation Rehearsal – 9am in the stadium
    • June 10 ~ Graduation! -- 6pm in the stadium  (Reserved seating for the board)

 d.   Budget Status Reports for February and March 2016



Last Modified on May 11, 2016
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