Sequim School District No. 323
“Inspire and Achieve”
503 North Sequim Avenue, Sequim, WA 98382
Telephone: (360) 582-3260, FAX: (360) 683-6303, www.sequim.k12.wa.us
May 2, 2016
5:30 pm Board Workshop
Human Resources – Karen Sande
Business and Operations – Brian Lewis
President Horan closed the Board Workshop at 6:22pm, calling for a short recess with the Regular Meeting to commence at 6:30pm.
6:30pm Regular Board Meeting
CALL MEETING TO ORDER/ PLEDGE OF ALLEGIANCE (REF. POLICY 1400 & 1420)
President Horan called the Regular Meeting to order at 6:32pm with all Board Members and Student Board Representatives present, with the exception of Student Board Representative Benjamin Hughes, who was excused. The Pledge of Allegiance was conducted.
Beverly Horan, President Vienna Barron, Bus Driver
Robin Henrikson, Vice-President George Stuber, Bus Driver
James Stoffer, Director William Seabolt, Sequim High School
Heather Short, Director Seymur Aliyev, Visitor
Michael Howe, Director Tom Kelly, Transportation
Kaylee Gumm, Student Board Representative Patsene Dashiell, District Office
Dee Nielsen, OPA/Destination Imagination
Dr. Ann Renker, Assistant Superintendent Doug DeIvernois
Marilyn Walsh, Secretary Linda DeIvernois
APPROVAL OF MINUTES
Director Stoffer moved to approve the minutes from the April18, 2016 Regular Board Meeting as presented. Director Henrikson seconded. Vote taken; motion carried.
CHANGES/ADDITIONS AND APPROVAL OF THE AGENDA (REF. POLICY 1420)
Director Henrikson moved to approve the agenda as printed. Director Short seconded. Vote taken; motion carried.
STUDENT BOARD REPRESENTATIVE COMMUNICATION & STUDENT RECOGNITION
PUBLIC COMMENTS - This time is set aside for receiving both written and oral communication from those in attendance who wish to speak on any item. The board thanks you for your comments and will take into consideration what you have shared when making decisions regarding this topic. (Ref. Policy 4220 and 4220P).
BOARD COMMUNICATION AND OTHER ITEMS
CONSENT AGENDA – REQUEST BOARD APPROVAL: Any item may be moved to New Business with a motion from any Board member.
a. General Fund Vouchers No. 185887 thru No. 185893 in the total amount of $14,304.36; and No. 185894 thru No. 185896 in the total amount of $714.87; and No. 185897 thru No. 185903 in the total amount of $14,304.36; and No. 185904 thru No. 185965 in the total amount to $86,378.39.b. ASB Fund Vouchers No. 10463 thru No. 10480 in the total amount of $29,928.82.c. TVF Fund Vouchers No. 242 thru No. 242 in the total amount of $356,087.66.
d. Payroll for the month of April, 2016 in the total amount of $2,071,889.95.
e. Personnel - Employment with the District will be conditional upon the district’s receipt of a criminal conviction history record that is clear of any convictions, adjudications, protective orders, final decisions, or criminal charges in accordance with Washington State law and conditional upon receipt of a sexual Misconduct Disclosure Form from prior Washington State employer(s), where employment was in a school setting, indicating that no sexual, verbal or physical misconduct materials were found in the records of such employer(s) pursuant to RCW 28A.400 and WAC 180-87-080.
1) Accept Letter of Resignation from Erica Quesnel, Speech Language Pathologist, at the end of the 2015-2016 school year, as presented.
2) Accept Letter of Resignation from Robert Bumgarner, Bus Driver, effective at the end of the 2015-2016 school year, as presented.
3) Accept Letter of Resignation from Brian O’Hara, High School History teacher, effective June 30th, 2016, for the purpose of retirement, as presented.
4) Offer Classified Bus Aide position to Michelle Haman, for the 2016-2017 school year, effective April 25, 2016 as presented.
f. Approve Contract for Services between Sequim School District and Construction for Services Group, to provide professional services, materials and equipment required to support the installation of HVAC equipment and related controls, paid for from Educational Programs and Operations levy funds, as presented.
g. Accept Cash Donation from the Sequim High School Band Boosters in the amount of $8,862.75 for the purpose of purchasing a Wells Cargo trailer for use by the High School Band to transport instruments and other band equipment to competitions and events, as presented.
Director Stoffer moved to approve the Consent Agenda, Items ‘a’ thru ‘g’ as presented. Director Henrikson seconded. Discussion followed. Vote taken; motion carried.
a. Director Henrikson moved to approve at Second Reading and Adopt Policy #6700 – Nutrition and Physical Fitness with NEW School Wellness Program. Director Short seconded. Discussion followed. The new language includes the requirement to protect the identity of students eligible for free and reduced-price meals in accordance with USDA guidelines. In addition, the update includes new language regarding test day meals provided to students regardless of their Free or Reduced-Price Meal eligibility and defining conflicts of interest for purposes of food service procurement. On the physical education front, the policy now references and defines a health and physical education curriculum aligned with the Washington State K-12 Health and Fitness Learning Standards. The curriculum must provide all students equal opportunity to participate in physical education classes and emphasizes that special education students will be provided appropriate services to achieve this. Classified Essential. President Horan recognized community partner Bertha Cooper and district nurse Sonja Bitter and their wellness committee for the work they did on this policy and the School Wellness Program. Vote taken; motion carried.
a. Director Howe move to approve Overnight and Out of State travel for the Olympic Peninsula Academy’s Destination Imagination team to compete at the Global Finals 2016 in Knoxville, Tennessee May 24, 2016 through May 30, 2016 as presented. Director Stoffer seconded. Discussion followed. Vote taken; motion carried.
b. Director Stoffer moved to approve Overnight and Out-of-State travel for the Sequim High School Marching Band to participate in the Lilac Parade competition in Spokane, Washington and Athols, Idaho on May 20-22, 2016 as presented. Director Henrikson seconded. Discussion followed. Vote taken; motion carried.
c. Director Henrikson moved to approve Overnight Travel for ASB Leadership students to participate in an ASB Officer Retreat at Ramblewood in Sequim Bay State Park on Thursday, June 9th, and to participate in an ASB Leadership Retreat on Wednesday, August 24th in the Sequim High School library and gym, as presented. Director Stoffer seconded. Discussion followed. Vote taken; motion carried.
d. Director Howe moved to approve Overnight and Out-of-State Travel for a CTE student to compete in the Skills USA National Competition for Electrical Wiring on June 19-25 in Louisville, Kentucky as presented. Director Henrikson seconded. Discussion followed. Vote taken; motion carried.
e. Director Howe moved to approve Resolution 04-2015/2016 Delegation of Authority to WIAA as presented. Director Stoffer seconded. Discussion followed. By action of the 1976 Legislature, each School District Board of Directors may delegate control, supervision, and regulation of any extracurricular activity to the WIAA and compensate such entity for services provided. The School Board must approve the District’s or School’s membership in the Association and as members, these schools will follow the WIAA Rules and Regulations. Vote taken; motion carried.
f. Director Henrikson moved to approve at First Reading Policy #3432 – Emergencies. Director Short seconded. Discussion followed. The policy has been updated to reflect the changes required by the 2013 Legislature. Engrossed Senate Bill 5620 which updated the emergency drill requirements for schools beginning with the 2013–2014 school year. The new annual drill requirements are as follows:
• Three fire evacuation drills.
• Three lockdown drills.
• One shelter-in-place drill.
• One additional safety-related drill to be determined by the school.
Schools are still required to conduct no less than one safety drill per month that school is in session, to annually document the date and time of each drill and to file a report with the Washington Association of Sheriffs and Police Chiefs (WASPC). Classified Essential. Vote taken; motion carried.
g. Director Henrikson moved to approve at First Reading Policy #3141 – Nonresident Students. Director Short seconded. Discussion followed. WSSDA has updated Policy #3141, Nonresident Students, to align more closely with RCW 28A.225.225, the statute controlling applications for enrollment from nonresident students, students receiving home-based instruction and children of school employees. Classified Essential. Vote taken; motion carried.
h. Dr. Ann Renker, Assistant Superintendent of Teaching & Learning, introduced Policy #2421 – Promotion/Retention. Content from the current policy was moved into the procedure. Reference to NEW Policy #2107 – Comprehensive Early Literacy Plan was added and the Management Resource updated. Classified Discretionary. Discussion followed. This policy will be up for First Reading at the May 16, 2016 Board Meeting
a. Steve Mahitka, Career and Technical Education Department Chair gave an update on the current Middle School and High School Career and Technical Education Programs offered, and improvements that they hope to implement next year. Discussion followed.
b. Assistant Superintendent’s Dr. Ann Renker reported that the Smarter Balanced Summative Assessment exams have been launched district-wide. There will be a chance for students and staff to debrief and offer feedback and suggestions for next year. Discussion followed.
c. Greywolf Elementary was presented the Washington Achievement Award as a School of Distinction for the third year in a row, due to consistent improvement in student test scores. Discussion followed.
d. Dr. Renker announced that the district has been successful in being awarded a grant to implement a 3-year Life Skills Curriculum at Sequim Middle School. Discussion followed.
e. Dr. Renker has been appointed to serve on the Every Student Succeeds Act state guidance committee. We are fortunate to be able to have a voice in this endeavor.
f. The Sequim Boys and Girls Club was successful in their application to be a 21st Century Learning Center, partnering with the school district to offer wrap-around services, enhancing behavioral and academic progress for our students. Discussion followed.
FOR YOUR INFORMATION
President Horan drew board members’ attention to:
a. Upcoming Board Meetings, etc.
b. Teacher Appreciation Week May 2 through May 6, 2016
c. June 13 -- Retirement Party for District Retirees, 4:00pm in the High School Library
d. Graduation Activities
e. Budget Status Reports for February and March 2016
FOR THE GOOD OF THE ORDER
At 8:28pm Vice-President Henrikson moved to adjourn the Regular Meeting. Director Stoffer seconded. Vote taken; motion carried.