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Sequim School District

Inspire and Achieve!

logo Sequim School District No. 323

“Inspire and Achieve”

503 North Sequim Avenue, Sequim, WA 98382

Telephone: (360) 582-3260, FAX: (360) 683-6303, www.sequim.k12.wa.us

 MONDAY, August 15, 2016

5:30pm Board Workshop – “What is an EP&O Levy?” with Mr. Tim Garchow, WSSDA Executive Director

CALL MEETING TO ORDER/PLEDGE OF ALLEGIANCE (REF. POLICY 1400/1420) 

President Horan opened the Board Workshop at 5:30pm with all Board Members present.  The Pledge of Allegiance was conducted.

Superintendent Neal introduced Mr. Tim Garchow, WSSDA Executive Director, who presented an informational session on school financing as pertains to levies and bonds.  Discussion followed.

President Horan closed the Board Workshop at 6:21pm and called for a short recess, with the Regular Meeting to follow at 6:30pm.

6:30 PM Regular Board Meeting

CALL MEETING TO ORDER (REF. POLICY 1400)

President Horan called the Regular Meeting to order at 6:30pm will all Board Members present.

PRESENT – A sign-in sheet was provided and those who wished to sign in are listed below:

Beverly Horan, President                                                   Jack Walsh

Robin Henrikson, Vice-President                                       Cindy Kelly, WSSDA

James Stoffer, Director                                                       John White

Heather Short, Director                                                       Karla Richardson, Citizen

Michael Howe, Director                                                      Cody Richardson

Brian Lewis, Director of Finance & Operations                  Patsene Dashiell, District Office

Ann Renker, Assistant Superintendent                               Tom Kelly

                                                                                            Misty Groth, Citizen

Gary Neal, Superintendent

Marilyn Walsh, Secretary

BOARD REORGANIZATION (REF POLICY 1111 and 1210)

Director Short nominated Director Henrikson for Board President.  Director Stoffer seconded.  A roll call vote was taken.  Director Howe voted Aye; Director Short voted Aye; Director Stoffer voted Aye, Vice-President Henrikson voted Aye; President Horan voted Aye.  Motion carried.

 Director Stoffer nominated Director Horan for Vice-President.  Director Short seconded.  A roll call vote was taken.  Director Howe voted Aye; Director Short voted Aye; Director Stoffer voted Aye, Vice-President Henrikson voted Aye; President Horan voted Aye.  Motion carried.  President Henrikson thanked Vice-President Horan for her service and mentorship.

2016-2017 BUDGET HEARING.

Brian Lewis, Director of Finance and Operations, reviewed the updated proposed budget for the 2016-2017 school year.  President Henrikson opened the Hearing for the 2016-2017 Sequim School District Operating Budget in order to receive public comments.

Mr. Brian Kuh asked Mr. Lewis how the projected enrollment numbers were obtained.  

APPROVAL OF MINUTES

Director Stoffer moved to approve the minutes from the August 1, 2016 Regular Board Meeting as presented.  Director Short seconded.  Vote taken; motion carried.

CHANGES/ADDITIONS AND APPROVAL OF THE AGENDA (REF. POLICY 1420)

Director Stoffer moved to approve the agenda as printed.  Vice-President Horan seconded.  Vote taken; motion carried.

STUDENT BOARD REPRESENTATIVE COMMUNICATION & STUDENT RECOGNITION

President Henrikson welcomed Student Board Representatives Kailee Gumm and Téa Gauthun, who will begin their service for the 2016-2017 school year at the September 6 meeting.

PUBLIC COMMENTS - The Board believes that public comments are a very important connection between our community and the Board.  This time is set aside for receiving both written and oral communication.  We ask first that if you have comments, you come forward, introduce yourself and share your comments.  Comments will be taken in the following order:

1)          Regarding Agenda items

2)          Regarding general items

Each speaker will be allowed 3 minutes and a red card will be held up when 30 seconds remains.  (Ref.  Policy 1400, 1623, and 1620P).

  • Ms. Sheena Younger expressed her appreciation of Mr. Brian Lewis, Director of Finance and Operations, who has taken a job with the Arlington School District.
  • Mr. Brian Kuh thanked Mr. Lewis for his service to the school district and the community.
  • Ms. Cindy Kelly, President of the Port Angeles School District Board of Directors and WSSDA Representative for Region 4, congratulated Ms. Henrikson on her Board Presidency and passed out documents to the board and the audience from the WSSDA Trust Lands Task Force.

BOARD COMMUNICATION AND OTHER ITEMS

  • Director Howe wants to continue the discussion about the bond, and is curious about an update on the lead testing in the schools.
  • Director Short thanked Brian Lewis for his contributions to the district and thanked Director Horan for her service as board president.  Ms. Short congratulated Greywolf Elementary on the construction of their new playground
  • President Henrikson reminded the board to check the OneNote Notebook titled “School Board Documents.  Under the tab “Board Calendar” is a suggested template for board reports.  President Henrikson thanked Director Stoffer for posting information under the tab “Legislative Items”.
  • President Henrikson read the exit slips from the August 1, 2016 board meeting. 

CONSENT AGENDA – REQUEST BOARD APPROVAL:  Any item may be moved to New Business with a motion from any Board member.

a.    General Fund Vouchers No. 186543 thru No. 186543 in the total amount of $2,731.87; and 186544 thru No. 186581 in the total amount of $69,240.10.

b.    ASB Fund Vouchers No. 10572 thru No. 10572 in the total amount of $306.05.

c.     Capital Projects Fund Vouchers No. 2596 thru No. 2596 in the total amount of $76,689.02.

d.    Personnel - Employment with the District will be conditional upon the district’s receipt of a criminal conviction history record that is clear of any convictions, adjudications, protective orders, final decisions, or criminal charges in accordance with Washington State law and conditional upon receipt of a sexual Misconduct Disclosure Form from prior Washington State employer(s), where employment was in a school setting, indicating that no sexual, verbal or physical misconduct materials were found in the records of such employer(s) pursuant to RCW 28A.400 and WAC 180-87-080.

1.      Accept Letter of Resignation from Kimberly Minard, Sequim Options School English Language Arts teacher, effective August 8, 2016 as presented.

2.      Offer Certificated Middle School Social Studies teaching position to Marcus Hollan, for the 2016-2017 school year, as presented.

3.      Accept Letter of Resignation from Debi Munro, Helen Haller Elementary Paraeducator, effective August 24, 2016 as presented.

4.      Accept Letter of Resignation from Brian Lewis, Director of Finance and Operations, effective August 31, 2016 as presented.

5.      Offer Classified LAP Paraeducator position to Katie Salmon-Newton for the 2016-2017 school year, effective August 31, 2016 as presented.

6.      Offer Certificated High School Social Studies teaching position to Michael Krogman, for the 2016-2017 school year, as presented.

7.      Offer Certificated .6  one- year-only Leave Replacement High School Language Arts teaching position to Amanda Westman, for the 2016-2017 school year, as presented.

e.   Approve Interagency Agreement between Clallam County Department of Health and Human Services and Sequim School District #323 to provide Transition planning services that focus on providing vocational training and/or supported employment opportunities to eligible District students between the ages of eighteen and twenty-one, with a specific focus on the last two years of school, from September 1, 2016 through August 31, 2017 as presented.

OLD BUSINESS

a.    Director Stoffer moved to approve and adopt at second reading updated Policy #3240 – Student Conduct Expectations and Reasonable Sanctions.  Director Short seconded. The proposed changes align with 4SHB 1541, which passed in the 2016 legislative session. The new law, which went into effect June 9, codifies recommendations from the legislature’s bipartisan Educational Opportunity Gap Oversight and Accountability Committee (EOGOAC) to address racial disproportionality in exclusionary discipline statewide.  Classified Priority.  Vote taken; motion carried.

b.    Vice-President Horan moved to approve and adopt at second reading updated Policy #3241 – Classroom Management, Discipline and Corrective Action.  Director Short seconded.  The proposed changes align with 4SHB 1541, which passed in the 2016 legislative session. The new law, which went into effect June 9, codifies recommendations from the legislature’s bipartisan Educational Opportunity Gap Oversight and Accountability Committee (EOGOAC) to address racial disproportionality in exclusionary discipline statewide.  Classified Priority.  Vote taken; motion carried.

c.     Director Short moved to approve and adopt at second reading updated Policy #3122 – Excused and Unexcused Absences.  Director Stoffer seconded.  The proposed changes reflect the shift in truancy law brought about by 2SHB 2449. The new law leaves the juvenile court petition process intact but requires significantly more prevention and intervention efforts on the part of the district.  Classified Essential.  Vote taken; motion carried.

NEW BUSINESS

a.    Director Stoffer moved to approve Resolution No. 6-2015/2016 Fiscal Budget.  Director Short seconded.  Vote taken; motion carried.

b.    Superintendent Neal presented a rubric for the Superintendent Evaluation Process that mirrors the form used for evaluating our Administrators.  Discussion followed.

REPORTS

a.    Dr. Ann Renker, Assistant Superintendent of Teaching and Learning, gave an overview of the Professional Development offered to all district staff last school year, and  –

b.    Superintendent Neal reported that it looks like we may have an extra large incoming kindergarten class for the upcoming school year.  OneNote is working well as a place to post documents accessible anywhere.  The Chain of Communication implemented by the District Office seems to be working as intended.  Each building has created their own Chain of Communication as well, making it easy to see where to go to get information.  Board Chain of Communication is to follow the protocol of always going through the board president.

c.     Update on Lead Testing:  All 38 affected faucets at Greywolf Elementary and two sinks at Haller have been replaced.  The Department of Health recommended waiting until school starts to flush the pipes and then re-test to see if the problem has been taken care of.  Olympic Peninsula Academy and the base kitchen will be tested in September. 

FOR YOUR INFORMATION

President Henrikson drew board members’ attention to:

a.      Board Meetings and Etc:

  • Monday, August 15th – 5:30pm Board Workshop; 6:30pm Regular Meeting
  • Tuesday, September 6th – 6:30pm Regular Board Meeting – CHANGED from Monday, September 5th due to Labor Day Holiday
  • September 19th – 5:30pm Board Workshop; 6:30pm Regular Board Meeting
  • Legislative Assembly September 23rd – 24th in Spokane
  • November 16-19 – 2016 WSSDA Annual Conference in Spokane 

b.      Back to School Activities

  • August 17th to 19th  – New Teacher Orientation
  • August 18th – Invitation for Board to have lunch with new teachers @ 12 noon
  • August 25th – Benefits Fair and New School Year Kick-Off -- 8:30 – 10:30am in High School Auditorium.  Board is invited to attend.
  • August 27th – Back to School Fair
  • Wednesday, August 31st – Back-to-School!

c.      Procedure 2161P – Procedure Special Education and Related Services for Eligible Students

FOR THE GOOD OF THE ORDER

a.    Director Stoffer reminded board members that the WSSDA Fall Regional Meeting will be on October 29 at the Cape Flattery School District in Neah Bay

b.    Exit Slips were given to all board members

ADJOURNMENT

At 7:51pm Vice-President Horan moved to adjourn the Regular Meeting.  Director Stoffer seconded.  Vote taken; motion carried.

Last Modified on August 24, 2016
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