Sequim School District No. 323
“Inspire and Achieve”
503 North Sequim Avenue, Sequim, WA
Telephone: (360) 582-3260, FAX: (360) 683-6303, www.sequim.k12.wa.us
September 19, 2016 – 6:30pm
– Regular Board Meeting
CALL MEETING TO ORDER/ PLEDGE OF ALLEGIANCE (REF. POLICY 1400/1420)
Henrikson called the Regular Meeting to Order at 6:30pm with all Board Members
and Student Board Representatives present.
The Pledge of Allegiance was conducted.
PRESENT – A Sign-In sheet was provided, and
those who wished to sign in are listed below:
Henrikson, President Jack
Horan, Vice-President Tom Kelly
Short, Director Patsene
Dashiell, District Office
Stoffer, Director Trish
Howe, Director Brian
Kuh, Citizens for Sequim Schools
Ann Renker, Assistant Superintendent of Teaching and Learning
Hietpas, Interim Director of Finance and Operations
Short moved to approve the minutes from the September 6, 2016 Regular Board
Meeting, as presented. Director Stoffer
seconded. Vote taken; motion carried.
AND APPROVAL OF THE AGENDA (REF. POLICY 1420)
Horan moved to approve the agenda as printed.
Director Short seconded.
Discussion followed. President
Henrikson asked to remove Item c. 3 from the Consent Agenda. Director Stoffer moved to amend the Consent
Agenda removing Item c. 3. Director
Horan seconded. Discussion followed. Vote taken; motion carried. Vice-President moved to approve the Consent
Agenda as amended. Director Stoffer
seconded. Vote taken; motion carried.
BOARD REPRESENTATIVE COMMUNICATION & STUDENT RECOGNITION
- Student Board Representative Téa Gauthun reported
that thanks to a suggestion by Karen Spoelstra, HHE paraeducator, Steve
Mahitka’s High School horticulture class will be working on the Helen Haller
school grounds improving the landscape. They already have a great start. Haller thanks them for taking on this
project! Haller also wishes to
acknowledge several donors who contributed school supplies anonymously. Those efforts on behalf of our students’
needs is much appreciated. Security Bank
also held a school supply drive and picked Helen Haller to be the recipient of
several boxes of school supplies. They
also presented Principal Becky Stanton with a check for $1000. The bank matched donations of $500 for a
total of $1000. It was another great
week at Greywolf Elementary! Classes are
going great and MAP testing has begun.
On Friday, September 24, the 3rd, 4th and 5th graders are heading to
River Festival! This year they get to
walk, as the trestle has been repaired! They
are excited for some hands-on Science and nature.
- Olympic Peninsula
Academy has gotten off to a great start – almost like they never left for the
summer. OPA kicked off the year with their
annual Otter Day gathering, which was well attended. The day began with an all-school pot-luck
luncheon, welcome and introductions, and wound down with separate parent and
student orientation sessions and distribution of schedules.
- Student Board Representative Kaylee Gumm
reported that Sequim Middle School Fall sports have their first games/meets
this week. They're very excited for the volleyball, football, and cross-country
teams. The Middle School staff will be
examining a wide range of achievement and behavior data at their next Professional
Development Meeting. Hope Academy is
making a great impact on Middle School students' lives and approaches to
learning. At Sequim High School, fall
sports have gotten off to a great start this year. Volleyball has a big game
against North Kitsap this Thursday, September 23, at home. The ASB has been working
around the clock to plan Homecoming, and have already started working on
decorations for the H building.
COMMENTS - The Board believes that public comments are a very important
connection between our community and the Board.
This time is set aside for receiving both written and oral
communication. We ask first that if you
have comments, you come forward, introduce yourself and share your comments. .
(Ref. Policy 1400, 1623, and
Henrikson asked for any Public Comment regarding Agenda items. No one wished to speak at this time.
Henrikson asked for any Public Comment regarding general items. No one wished to speak at this time.
COMMUNICATION AND OTHER ITEMS
- Director Short thanked the schools for the “Back
to School Cold” she was given. Her
veterinary office has free kittens available for anyone willing to provide them
a good home.
- Director Stoffer will be helping with the Shiso
Sister City Visit – 22-28 Sept; touring our facilities and meeting
w/Superintendent Neal on Tuesday, the 27th.
The Board is invited to the Shiso Sister City “No Host Meet and Greet”
on Friday evening at Bell Creek; please RSVP to Annette Hanson. As Legislative Representative, Director
Stoffer attended the Port Angeles Business Association’s Candidate forum last
Tuesday, with 24th District candidates Mike Chapman and George
Vrable. It was encouraging that our
community is concerned about funding education and seeking solutions. Clallam County Schools’ Retired Association
is hosting a candidate forum on Wednesday; 21 SEPT; Candidates’ Chapman &
Kevin VDW are expected to attend. Last
Friday Director Stoffer was invited to the Port Angeles School Board Workshop,
as an observer. Mr. Jon Gores from D.A.
Davidson presented information on election results, voting patterns, passage of
Levies Statewide; survey results and Property Tax 101. The presentation is
available on the Port Angeles School Board Docs. Their conversation centered on
placing an M & O Levy on the FEB ballot.
They are considering changing the name to EP&O as we did in 2012. The Legislative Assembly will be held this
Friday and Saturday in Spokane; Candidates for State Superintendent and
Commissioner of Public Lands will be taking questions from the WSSDA
Legislative Reps. The WSSDA Trust Lands Task
Force is hosting 3 Informational Meetings on “Trust Lands 101” for Clallam
County; one to be held in Sequim at 1pm, Tuesday the 27th at Fire District #3’s
Training Room; & then two in Port Angeles at the Skills Center, at 4pm
& 7pm. Notifications have gone out
to other Jr. Taxing Districts and our local elected officials. The WSSDA Regional 4 meeting will be held in
Neah Bay on Saturday, the 29 OCT 10am-1pm.
There is also a “Boys in Boat” presentation that same evening at 7pm in
Port Angeles; sponsored by Sequim Education Foundation. A member of the PEO Scholarship Committee
commended Sequim students on the overall quality of their Scholarship
Notebooks. Director Stoffer expressed
his appreciation of Superintendent Neal‘s outreach with the community with his
Coffee Chat and meeting with the new Sequim Schools PTO Group.
- Vice-President Horan, who volunteers at the
Dungeness Valley Free Clinic, has been working with our McKinney-Vento
coordinators to ensure that our homeless/emancipated students have access to
healthcare. The Fun Walk to benefit the
Free Clinic raised over $35,000.
- President Henrikson commended teacher Jennifer
Lopez for organizing a very successful Family Involvement night.
- President Henrikson asked Board Members to be
thinking about updating Board Goals sometime in the next month or so.
- Reviewing last meeting’s exit slips it was
verified that Volunteer Registration forms are now done entirely online. A computer kiosk is available in the District
Office and help is available. It was
suggested that occasionally safety briefings be given at the beginning of a
meeting, since the public may not be aware of safety protocols in the event of
AGENDA – REQUEST BOARD APPROVAL: Any
item may be moved to New Business with a motion from any Board
a. General Fund Vouchers No. 186670 thru No.
186677 in the total amount of $3,578.55; and No. 186678 thru No. 186717 in the
total amount of $51, 056.52; and No. 186718 thru No. 186718 in the total amount
b. ASB Fund Vouchers No. 10604 thru No. 10604 in
the total amount of $1,000.00; and No. 10605 thru No. 10605 in the total amount
– Employment with the District will be conditional upon the district’s receipt
of a criminal conviction history record that is clear of any convictions,
adjudications, protective orders, final decisions, or criminal charges in accordance
with Washington State law and conditional upon receipt of a sexual Misconduct
Disclosure Form from prior Washington State employer(s), where employment was
in a school setting, indicating that no sexual, verbal or physical misconduct
materials were found in the records of such employer(s) pursuant to RCW 28A.400
and WAC 180-87-080.
Letter of Resignation from Melissa Edge, School Bus Aide, effective
immediately, as presented.
Letter of Resignation from Sean O’Mera, Sequim Middle School Basketball coach,
effective immediately as presented.
Executive Director of Business and Finance position to Heidi Hietpas, for the
2016-2017 school year, effective September 14, 2016 as presented.
classified Health Room Paraeducator position to Kim Jacobs, for the 2016-2017
school year, as presented.
5) Offer Classified Health Room Paraeducator position to Anna
Raphael, for the 2016-2017 school year, effective September 16, 2016 as
Vice-President Horan moved to approve the
Consent Agenda, items ‘a’ thru ‘c’ as presented. Director Stoffer seconded. Vote taken; motion carried.
Stoffer, Board Legislative Representative, reviewed the WSSDA Legislative
Priorities for the upcoming Legislative Session. Director Stoffer moved to approve the WSSDA
Legislative Priorities for the 2016-2017 Legislative Session. Director Short seconded. Discussion followed. Vote taken; motion carried.
was none at this time
- Dr. Ann Renker, Assistant Superintendent of
Teaching and Learning, shared with the board a number of ways that the district
is reaching out to parents and the community, including but not limited to
conducting another Community Needs Assessment, creating a Parent Advisory
Group, training administrators in best practices related to engagement and
involvement, and tailoring some local foundation funding to increase parent and
community involvement opportunities.
- Superintendent Gary Neal introduced Interim
Finance and Operations Director Heidi Hietpas, who shared a little bit about
herself and was welcomed by the board.
The district will continue to utilize the services of the ESD on a
- Superintendent Neal wanted to nominate our board
as a WSSDA Board of Distinction, for all the work they have done over the past
year. But then but he found out that the
board itself has to do all the follow-up paperwork, so he declined to add that
burden to the heavy work load they are already carrying.
- There seemed to be some confusion in the
community about where the funds came from to produce the new, full-color,
school activity calendars which were distributed to all school district
families and community partners. The
calendars were paid for by the sponsors featured in the calendar.
- Sequim Middle School teachers Vicki Helwick and
Dianna Piersoll were commended by Superintendent Neal for their participation
in math assessment formation at the state level.
- Our high school co-ed, student cross-country
team represented Sequim well during a recent meet in Seaside Oregon.
Henrikson drew Board Members’ attention to:
a. Upcoming Board Meetings, etc.
- September 23rd-24th in
Spokane -- Legislative Assembly
- October 3 – Regular Board meeting
- October 17 – Regular Board Meeting
- October 29 – WSSDA 2016 Fall Regional Meeting at
Cape Flattery School District in Neah Bay
- November 16-19 – 2016 WSSDA Annual Conference in
FOR THE GOOD OF THE ORDER
Horan is finding OneNote to be very helpful for finding and sharing
7:17pm Vice-President Horan moved to adjourn the Regular Meeting. Director Short seconded. Vote taken; motion carried.