Sequim School District No. 323
“Inspire and Achieve”
503 North Sequim Avenue, Sequim, WA
Telephone: (360) 582-3260, FAX: (360) 683-6303, www.sequim.k12.wa.us
October 17, 2016 – 6:30 PM Regularly Scheduled Board
CALL MEETING TO ORDER/PLEDGE OF ALLEGIANCE (REF. POLICY 1400 & 1420)
Robin Henrikson opened the Regular Meeting at 6:30pm with all Board Members and
Student Board Members present, with the exception of Vice-President Beverly
Horan, who was excused. The Pledge of
Allegiance was conducted.
– A Sign-in sheet was provided and those who wished to sign in are listed
Henrikson, President Trish
Stoffer, Director Laurie
Short, Director Cody
Howe, Director Karla
Gumm, Student Board Representative Marcella
Cluff, Seniors for Sequim Schools
Gauthun, Student Board Representative George
Cluff, Seniors for Sequim Schools
Hietpas, Director of Finance & Operations Brian
Kuh, Citizens for Sequim Schools
Norman, Sequim School District
Neal, Superintendent Jodi
Minker, Citizens for Sequim Schools
Walsh, Admin Assistant Tom
Hernandez, Sequim Food Bank
Dashiell, District Office
Garrett, Sequim Middle School
Younger, Citizens for Sequim Schools
Morgan, Helen Haller PTO
Streett, Citizens for Sequim Schools
Dashiell, Sequim Gazette
APPROVAL OF MINUTES
Stoffer moved to approve the minutes from the October 3, 2016 Regular Board Meeting, as presented. Director Short seconded. Vote taken; motion carried.
AND APPROVAL OF THE AGENDA (REF. POLICY 1420)
Short moved to approve the agenda as written.
Director Stoffer seconded. Vote
taken; motion carried.
STUDENT BOARD REPRESENTATIVE COMMUNICATION
& STUDENT RECOGNITION
Board Representative Téa Gauthun reported that Wednesday, October 19 will be a
busy day at Helen Haller Elementary with Carrie Art happening, a PTO Staff
appreciation lunch during the day, and a PTO McTakeover in the evening from 5-7pm. Carrie Art is a PTO sponsored art program
with local artist, Carrie Rodlend, coming in to classrooms and creating amazing
art with students. Art work will be displayed in the office area
throughout the year. Helen Haller
Elementary is also looking forward to taking part in the Great Washington Shake
Out on Thursday. Greywolf Elementary is working
hard to fill a 4th/5th grade split classroom. They posted the position and
after 9 days had no interested persons, so they pulled Stephanie Clark, from
their incredible music program to teach this class and have posted a music
position. They have an applicant and hope to begin the new class as soon
as the 24th of October. Mrs. Wiker
sponsoring a math homework club on Wednesday and Friday mornings. Greywolf Elementary students enjoyed the Port
Angeles Symphony last week. Al Harris did a great job setting up these
performances. Greywolf Elementary is preparing
to take part in the Earthquake drill this Thursday. They thank Mrs. Kromm, Sequim Middle School
Assistant Principal for spearheading this effort. HiCap students have had their second pull-out
- Student Board Representative Kaylee Gumm
reported that Sequim Middle School would like to give a shout out to their
football team who are taking their undefeated record against Forks this
week! They would also like to congratulate
the students and community members who raised a record amount nearly ($12,000)
in their fundraiser this year. The Harvest
festival will be taking place this Friday, where there will be games, blow up
toys and a dance in the gym. Sequim High
School has their last home football game against Port Angeles this Friday,
which will be a really big game! Prior
to the game the FFA will be having a drive through dinner, beginning at 5pm. The ASB put on a great homecoming dance with
a 90's theme that was really successful.
This Friday some students will be going to college fair at the University
of Washington. They will have the opportunity to get on a college campus and
check it out and look at other schools.
COMMENTS - The Board believes that public comments are a very important
connection between our community and the Board.
This time is set aside for receiving both written and oral
communication. President Henrikson first
asked for comments regarding agenda items.
- Mr. Brian Kuh, parent of three children and
representing Citizens for Sequim Schools, encouraged the board to adopt the
Resolution for the EP&O levy.
- Mr. Ron Richards, who is running for County
Commissioner, wanted the Board to be aware that there is a public misconception
that schools don’t need levies or bond measures if schools receive arrearage
funds from the timber land trust. He
encouraged the board to approve the resolution on the agenda.
Henrikson next asked for comments regarding general items.
- Ms. Shenna Younger urged the board to
participate in the McTakeover, sponsored by Helen Haller PTO on Wednesday,
October 19 from 5pm to 7pm. The PTO will
also be hosting a Staff Appreciation luncheon on that same day.
- Ms. Marsha Garrett, Sequim Middle School
teacher, commended Principal Vince Riccobene and Vice-Principal Rhonda Kromm
for their leadership and improvements in school climate. The Positive Behavior Interventions and
Supports and Hope Academy are making a real difference. The upcoming Harvest Festival will be at no
cost to students, so all students can participate.
- Mr. Ken Stringer invited all to participate in “Conversations
on Our Community” sponsored by CommunityPlus, a group of people whose mission
is to generate a series of broad, inclusive conversations that lead to a shared
understanding of who we are and a shared vision of how to make our community
even better. The next conversation will
be held at Baja Cantina on November 15th from 5-7pm. The topic of conversation will be “Where Do
We Go From Here: Promoting Our Schools”.
COMMUNICATION AND OTHER ITEMS
- Director Short commended Mr. Mahitka for his
work securing the Interlocal Agreement between Clallam Conservation District
and the Sequim High School Agricultural Science Program for the installation of
a Rainwater Collection and Storage System to demonstrate to the community how
to collect and store roof runoff water for irrigation and stock watering. She is excited to be working with Mr. Mahitka
regarding the possibility of developing a tech vet program. Ms. Short also thanked the McRoberts family
for the donation of a piano to the district.
- Director Stoffer 04 OCT; attended a Bureau of Natural
Resources Meeting on October 4. Agenda topics included a presentation on the Fiduciary
Responsibilities of Trust Managers, presented by the Attorney General of Idaho,
who sits on their Board of Natural Resources; a report on the Sustainable
Harvest Calculations for the next several years and options the Bureau of Natural
Resources considered. The Arrearage is
expected to be cleared from the books by 2017.
Plus the options for the BNR to consider are all favorable for Clallam
County and the Jr. Taxing Districts. Is there a great sum of funding; NO! Will it take away the need for Bonds &
Levies; NO. Again, monies received are based
upon the trees that are harvested in a specific Tax Code area. We can expect to see a final report in Jun
2017. The WSSDA Trust Land Task Force will continue
the open dialogue with the Department of Natural Resources regarding common
school funding. Director Stoffer urged
everyone to attend the State Commissioner of Public Lands Debate / Forum at the
Port Angeles Business Association Breakfast on October 25th. Director Stoffer attended the Port Angeles
School Board Meeting on Thursday, the 6th of Oct. He feels that it is beneficial to see other
Boards in action; we can learn from each other.
This past week Director Stoffer attended the Chamber Luncheon, with a presentation
by Mr. Kurt Turner, the Branch Manager at the Sequim Y Team. There are - two big programs they are
planning for next year; Student Lifeguards and a Student in Government Program;
both of which includes partnering with Sequim School District. The gig highlight though was attending the
Swim Match by our Sequim High School Lady Wolves Swim Team in their home pool;
here at Sequim Y; the match was against Port Angeles. Tomorrow they take on Port Townsend,
here. Stop by and cheer them on! Friday is the Sequim High School Homecoming Football
Game and the FFA Drive Through dinner fundraiser! Last June Director Stoffer mentioned a
sub-committee of the PA-Can was formed and he was asked to co-chair with Cindy
Kelly from the Port Angeles School Board to discuss the possibility of looking
at School Based Health Centers in our High Schools; using the model that Port
Townsend District uses. Director Stoffer
would be interested in meeting with Vice-President Horan to discuss some of the
plans and goals of this sub-committee, as Director Horan has expressed an
interest in student health care. The Leagued
of Education Voters has a webinar on October 27th on the Roles and
Responsibilities of the Office of Superintendent of Public Instruction
featuring the State Superintendent and the Assistant Superintendent. Then today; 27 years ago today Director
Stoffer was on Watch in the Coast Guard Operations Center for the Pacific in
Alameda, CA when the Loma Prieta Earthquake occurred; the Coast Guard was just
transiting to the Incident Command System (ICS) for managing interagency
emergencies. State-wide entities will be
participating in the Great Washington Shake using that same system.
- President Henrikson reported that Vice-President
Horan was ill, but had contacted Ms. Henrikson to make it known that she is in
favor of approving Resolution 01-2016-2017 Regarding the Educational Programs
and Operations levy on the agenda under New Business.
- President Henrikson attended the HiCap Parent
Meeting held on and is pleased with the improvements that have been made to the
program. There will be a board workshop
to work on Board Goals prior to the Regular Meeting on November 21. President Henrikson asked the board to be
thinking about possibly changing the start time of the Regular Meetings to a
time earlier than 6:30, not that there is not a workshop prior to each meeting,
like there was last year. President
Henrikson also asked the board to be thinking about whether they would like to
see any changes to the order or the format of the board agendas. As per prior practice, the second meeting in
December will be cancelled, as it occurs during Winter Break.
- Debrief slips from the last meeting withed for
more information regarding the levy; perhaps adding a safety brief at the
beginning of the meeting, every quarter or so, in the event of an emergency
during a board meeting; and perhaps limiting the number of reports scheduled
during the Reports portion of the agenda.
Debrief slips commended School Nurse Sonja Bittner for her report.
AGENDA – REQUEST BOARD APPROVAL: Any
item may be moved to New Business with a motion from any Board
Fund Vouchers No. 186836 thru No. 186881 in the total amount of $63,189.88; and
No. 186882 thru No. 187003 in the total amount of $225,419.88.
Fund Vouchers No. 10633 thru No. 10647 in the total amount of $11,480.29..
c. Personnel - Employment with the District will
be conditional upon the district’s receipt of a criminal conviction history
record that is clear of any convictions, adjudications, protective orders,
final decisions, or criminal charges in accordance
with Washington State law and conditional upon receipt of a sexual Misconduct
Disclosure Form from prior Washington State employer(s), where employment was
in a school setting, indicating that no sexual, verbal or physical misconduct
materials were found in the records of such employer(s) pursuant to RCW 28A.400
and WAC 180-87-080.
1. Accept Letter of Resignation from Karen Sande,
Director of Human Resources, effective November 4, 2016 as presented.
2. Accept Request for Leave of Absence
Extension, from Isabella Morrison, Sequim Middle School Science teacher,
through first semester of the 2016-2017 school year, as presented.
3. Offer Classified Bus Driver position to
Richard Johnson, for the 2016-2017 school year, effective October 3, 2016 as
4. Offer Classified LAP Paraeducator position to
Julie McCrorie and the 2016-2017 school year, effective October 7, 2016 as
d. Interlocal Agreement between Clallam
Conservation District and the Sequim High School Agricultural Science Program
for the installation of a Rainwater Collection and Storage System to
demonstrate to the community how to collect and store roof runoff water for
irrigation and stock watering, as presented.
a 5 year WIAA Cooperative/Combine Agreement with Port Angeles School District
to allow female students athletes from Sequim School High School participate in
Girls' Gymnastics at Port Angeles High School, as presented.
Cash Donation from the James and Agnes Williams Charitable Remainder Trust, in
the amount of $240,000 as presented.
Donation of a used Spinet Piano from Gary and Valerie McRoberts, as presented.
h. Approve Agreement between Boys & Girls
Clubs of the Olympic Peninsula and Sequim School District for use of the gym
during normal school hours for physical education classes conducted by Helen
Haller Elementary School, for the 2016-2017 school year, as presented.
Director Stoffer moved to approve the Consent
Agenda, Items ‘a’ thru ‘h’ as presented.
Director Short seconded. Vote
taken; motion carried.
was none at this time.
a. Director Stoffer moved to approve Resolution 01-2016/2017
Regarding the Educational Programs & Operations Levy, as presented. Director Short seconded. Discussion followed. Heidi Hietpas, Fiscal and Operations Director,
presented the financial information related to the Resolution. Vote taken; motion carried.
b. Superintendent Neal presented his proposal
for a Capital Projects Levy which would demolish the old part of the Community
School and remodel the base kitchen. Discussion
Ms. Shelley Langston, Executive Director
Learning Support Services, gave an overview of the Special Education services
offered in the district and explained 504 Plans entail. Mr. Matt Duchow gave an overview of the Right
Response program, which many teachers and paraeducators, who work with special
needs children, are trained in. Discussion
High School Choir Students, under the direction
of Mr. John Lorentzen, High School Choir Director, performed two songs for the
board. Mr. Lorentzen then gave an
overview of the many after-School Band/Choir Experiences available to our
students. Discussion followed.
Superintendent Gary Neal reported that seven
people were interviewed for the Director of Human Resources position, following
the announced retirement of Karen Sande.
a. Upcoming Board Meetings, etc.
October 29 – WSSDA Regional Fall Meeting from
10am to 1pm at Cape Flattery School
District in Neah Bay
November 7 – 6:30pm Regular School Board Meeting
November 8 – General Election
November 16-19 – WSSDA Annual Conference in Spokane,
November 21 – 5:30pm Board Workshop Goal
Setting; 6:30pm Regular Board Meeting
b. October Enrollment report
c. October Free & Reduced Percentages
d. Governor’s Proclamation October 17-21 School
Bus Safety Week
THE GOOD OF THE ORDER
Exit Slips were distributed.
8:00pm Director Stoffer moved to adjourn the Regular Meeting. Director Short seconded. Vote taken; motion carried.