Sequim School District No. 323
“Inspire and Achieve”
503 North Sequim Avenue, Sequim, WA 98382
Telephone: (360) 582-3260, FAX: (360) 683-6303, www.sequim.k12.wa.us
JANUARY IS SCHOOL BOARD APPRECIATION MONTH
Monday, January 16, 2017 Regular Board meeting CHANGED to Tuesday, January 17 due to the Martin Luther King Holiday
6:00pm Regular Board Meeting
CALL MEETING TO ORDER/PLEDGE OF ALLEGIANCE (REF. POLICY 1400/1420)
President Henrikson called the Regular Meeting to order at 6:00pm with all Directors and Student Board Representatives present except Director Short, who was excused. The Pledge of Allegiance was conducted.
PRESENT – A sign in sheet was provided and those who wished to sign in are listed below:
Robin Henrikson, President Jack Walsh
Beverly Horan, Vice-President Dave Mattingley
James Stoffer, Director Ken Stringer
Michael Howe, Director Bobbie Merrill
Kaylee Gumm, Student Board Representative Tom Merrill
Téa Gauthun, Student Board Representative Virginia O’Neil
Heidi Hietpas, Finance and Operations Erin Hawkins
Paul Wieneke, Human Resources Trayce Norman
Gary Neal, Superintendent Candi Hayden, Citizens for Sequim Schools
Marilyn Walsh, Secretary Laura Fierro, Sequim High School
Andrew Juntilla, Sequim High School
Patsene Dashiell, District Office
Marcia Garrett, Sequim Middle School
APPROVAL OF MINUTES
Director Stoffer moved to approve the minutes from the January 3, 2017 Regular Board Meeting as presented. Vice-President Horan seconded. Vote taken; motion carried.
CHANGES/ADDITIONS AND APPROVAL OF THE AGENDA (REF. POLICY 1420)
Superintendent Neal asked that an additional Letter of Resignation be added to the Consent Agenda, under Personnel. Director Stoffer moved to approve the agenda as amended. Director Howe seconded. Vote taken; motion carried.
STUDENT BOARD REPRESENTATIVE COMMUNICATION & STUDENT RECOGNITION
PUBLIC COMMENTS - The Board believes that public comments are a very important connection between our community and the Board. This time is set aside for receiving both written and oral communication.
President Henrikson asked if there was any public comment regarding agenda items. Hearing none, President asked if there was any public comment regarding general items.
Superintendent Neal responded that we value the concerns from the community and that the district, from kindergarten on, is continually working on eradicating Harassment, Intimidation and Bullying in the school environment. There are behavioral expectations in place for both students and staff and protocols for the reporting of any incidents. We still have work to do.
BOARD COMMUNICATION AND OTHER ITEMS
CONSENT AGENDA – REQUEST BOARD APPROVAL: Any item may be moved to New Business with a motion from any Board member.
a. General Fund Vouchers No. 187476 thru No. 187567 in the total amount of $191,328.27.
b. ASB Fund Vouchers No. 10724 thru No. 10744 in the total amount of $37,033.44.
c. Capital Projects Vouchers No. 2599 thru No. 2599 in the total amount of $1,946.00.
d. Personnel - Employment with the District will be conditional upon the district’s receipt of a criminal conviction history record that is clear of any convictions, adjudications, protective orders, final decisions, or criminal charges in accordance with Washington State law and conditional upon receipt of a sexual Misconduct Disclosure Form from prior Washington State employer(s), where employment was in a school setting, indicating that no sexual, verbal or physical misconduct materials were found in the records of such employer(s) pursuant to RCW 28A.400 and WAC 180-87-080.
1. Offer Classified Helen Haller Office Coordinator position to Crystal Smith, for the 2016-2017 school year, effective December 5, 2016 as presented.
2. Accept Leave of Absence Request from Michelle Mahitka, Sequim Options teacher, from approximately February, 2017 through April, 2017 as presented.
3. Offer Classified 4 hour High School Health Paraeducator position to Cherie Myers, for the 2016-2017 school year, effective January 3, 2017 as presented.
4. Offer Classified Sequim Middle School Paraeducator position to Candyce Seelye, for the 2016-2017 school year, effective January 11, 2017 as presented.
5. Offer Classified Helen Haller Elementary Assistant Secretary position to Kimberly Bushy, for the 2016-2017 school year, effective January 23, 2017 as presented.
6. Offer Classified Greywolf Paraeducator position to Ashlee Bourns, for the 2016-2017 school year, effective January 30, 2017 as presented.
7. Offer Classified Sequim Middle School Paraeducator position to Bianca Cooper, for the 2016-2017 school year, effective January 9, 2017 as presented.8. Accept Letter of Resignation from Steven Boots, Sequim Middle School History teacher, effective February 3, 2017 for the purpose of Retirement.
e. Approve Contract for Services between Sequim School District #323 and Family Healing Center Corporation, to provide services to Helen Haller’s Title 1 Parent Program, not to exceed a total of 12 Sessions through 04/12/2017, as presented.
f. Payroll for December, 2016 in the total amount of $2,123,602.16.
Director Stoffer moved to approve the Consent Agenda, items ‘a’ thru ‘f’ as presented. Vice-President Horan seconded. Vote taken; motion carried.
a. Vice-President Horan moved to Approve and Adopt at Second Reading, Policy #1400 – Meetings, Public Notice, Quorum, Meeting Conduct and Order of Business, and Public Comment. Director Howe seconded. The only change is to the regular scheduled meeting time, from 6:30pm to 6:00pm. The current policy includes the statement, “…or at other times and places as determined by the presiding officer or by majority vote of the board.” Classified Essential. Vote taken; motion carried.
b. Director Stoffer moved to Approve and Adopt at Second Reading, Policy #3246 – Restraint, Isolation and Other Uses of Reasonable Force. Vice-President Horan seconded. OSPI has issued newly revised regulations on Chapter 392-172A, WAC pursuant to HB 1240 which passed in the 2015 legislative session. HB 1240 impacted use of restraint and isolation for ALL students, not just those with disabilities. That’s why this update to Policy/Procedure 3246, Use of Restraint, Isolation and Other Uses of Reasonable Force needs approval, even though Sequim School District does not employ the use of Restraint or Isolation. Classified Essential. Vote taken; motion carried.
c. Director Stoffer moved to Approve at First Reading, Policy #3115 – Homeless Students: Enrollment Rights and Services. Vice-President Horan seconded. Discussion followed. The law now requires middle and high school principals who have identified more than ten unaccompanied youth, to establish a point of contact for homeless youth. Additionally, amendments were made to the McKinney-Vento Act and Title I, Part A of the Every Student Succeeds Act (ESSA), which took effect on October 1, 2016. Classified Essential. Vote taken; motion carried.
d. Vice-President Horan moved to Approve at First Reading, Policy #3140 – Release of Resident Students. Director Stoffer seconded. The policy has been revised to include an additional justification for release pursuant to statute. Classified Essential. Vote taken; motion carried.
a. Paul Wieneke, Executive Director of Human Resources, introduced Policy #5240 – Evaluation of Staff. Discussion followed. The policy has been updated to remove procedural implementation language. The procedure has been deleted entirely to avoid confusion with collective bargaining agreements, which typically address evaluations. Classified Essential.
a. Heidi Hietpas, Executive Director of Business and Finance presented Budget Status Reports for December, 2016. Discussion followed.
b. Superintendent Gary Neal reviewed the process the district follows in the event of inclement weather impacting school start times and/or snow routes for school busses. Discussion followed.
c. Superintendent Gary Neal reported that the district continues to move forward with new STEM classes being offered at the High School next Fall through Project Lead the Way. Discussion followed.
Superintendent Neal has been attending
meetings of the North Olympic Legislative Alliance, facilitated by Peninsula
College President Luke Robbins and focusing on economic development with education
partnerships as key.
FOR YOUR INFORMATION
President Henrikson drew board member’s attention to:
a. PDC Filing for Board members is open online. Due April 15th
b. Upcoming Board Meetings, etc.
o January 19 -- Levy Public Forum @ 4:30pm in the Sequim High School library
o January 25 -- All District Family Reading Night @ 5:30pm-7:30pm @ Sequim Middle School campus
o January 31 – Levy Public Forum co-sponsored by the League of Women Voters of Clallam County – 6:30pm-7:30pm @ Sequim Transit Center – 190 West Cedar Street.
o Monday, February 6 – 6pm Regular Board Meeting
o February 12-13 – 2017 Legislative Conference at South Puget Sound Community College
o February 14, 2017 – EP&O and Capital Projects Levy Election
Monday, February 20 – Regular Board MeetingMoved to February 21 due to Holiday
o Tuesday, February 21 – 6pm Regular Board Meeting
c. Enrollment Report for January 2017
d. Free & Reduced Lunch percentages for January 2017.
FOR THE GOOD OF THE ORDER
Exit slips were distributed to board members.
At 7:11pm President Henrikson called for a short break, with an Executive Session to immediately follow.
It will be necessary at this time to recess to an Executive Session as per RCW 42.30.110(g) for approximately 2 hours, in order to discuss the performance of a public employee, with no action to be taken.
President Henrikson opened the Executive Session, in Superintendent Neal’s office, at 7:25pm with Superintendent Neal and all Board Directors present, with the exception of Director Short, who was excused.
At 9:25pm Vice-President Horan check the board room in case anyone was waiting. Finding no one, she returned to Superintendent Neal’s office.
At 10:40pm Director Howe moved to Adjourn the Executive Session and return to Regular Session. Director Stoffer seconded. Vote taken, motion carried.
At 10:41pm Director Howe moved to Adjourn the Regular Session. Director Stoffer seconded. Vote taken, motion carried.